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Trigger Stakeholder Reason Method Timing of

Notification

Project All Obtain sign-off. Sign-off At completion
planning meeting of planning
complete phase

Project Sponsor and Obtain approval/deferral of Project Regularly
change affected change. change scheduled
stakeholders management change
meeting meeting

Risk Stakeholder A, Update of risk events Special risk Immediate
register Stakeholder B, occurring, response plans meeting, and at
updates Stakeholder C, put into action, or project regularly
Stakeholder D notification of new risks meeting scheduled
project

meeting

Resource Sponsor, Inform stakeholders of Special Immediate
changes impacted impacts, delays, or risks meetings, and at
stakeholders from resource changes. project regularly
meetings scheduled
project
meeting

Main Street Office Move: The Communication Plan
The project plan for the move is coming together. You’re working on the

communication plan and will obtain stakeholder approval once you meet with
Kate. Here is what you know so far.

The following table shows a partial communication plan for the Main Street Office
Move project:

Stakeholder Communication Format of Method Responsible Frequency
Name Type Communication Party

Kate Project status Written and verbal In Project Weekly
Sponsor reports, budget, person, manager
schedule, moving project

company updates, meetings,
issues, risk events, printed
final project report,
approval email,

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