Page 87 - Using MIS

Q6 How Can You Use Collaboration Tools to Manage Shared Content? 55

named MIS 2015 with the same document in both Word (not-editable) and Google Docs
(editable) format. After editing the user can save the Google Docs version back to Word if
necessary. Types of documents that can be created on Google Drive are shown under the
CREATE button.
With Google Drive, you can make documents available to others by entering their email
addresses or Google accounts. Those users are notified that the document exists and are given a
link by which they can access it. If they have a Google account, they can edit the document; oth-
erwise they can just view the document. To see who can share one of the documents in Figure
2-16, click anywhere on the screen and the drop down list under Create will disappear to reveal
small squares to the left of the document names. Check that square for one of the documents
and a button with a person and a plus sign will appear. Click that button and a screen showing
those who share the document will appear like that in Figure 2-17.
Because folders and documents are stored on Google Grid, server users can simultaneously
see and edit documents. In the background, Google Docs merges the users’ activities into a sin-
gle document. You are notified that another user is editing a document at the same time as you
are, and you can refresh the document to see his or her latest changes. Google tracks document

Figure 2-17
Document Sharing
on Google Drive