Page 56 - Ipsos

Information Classification: Internal Use
Ipsos Book of Policies & Procedures

Information Retention Backup Justification Information
Period requirements owner

(unless otherwise (unless otherwise
specified by the local specified by the client
law, client or the or the asset owner)
asset owner)
E-mails older
than 12 months
will be purged To control costs,
from all e-mail E-Mail System
E-mail data accounts, except not to be used manage data
retention the emails for long term and allow Business Unit
manageable
(Inbox/Sent located in the storage. future migration Head
Items) O365 Archive paths of the e-
folders that will mail application
be managed as
defined bellow.

To control costs,
E-mails older E-Mail System
E-mail data than 7 years will not to be used manage data
stored in be purged from for long term and allow Business Unit
manageable
Archives: data all e-mail storage. future migration Head
retention archives paths of the e-
mail application
Deleted E-mails
can be
recovered from Daily backups
Email accounts the trash after which are only Business need Business Unit
data 30 days except for Disaster Head
for mailboxes put Recovery
on legal hold
Generic OOO
message is
setup
Departed Users: No Backup.
E-Mail Mailbox Access to
data Departed Users Retention on Business Unit
Access for Direct E-mail Account system as Business Need Head
Manager or for maximum 30 defined on Legal
delegated staff days can be Hold
provided if
requested

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