Page 35 - 2019 - erbe employee handbook.draft national

6-13 Business Travel & Entertainment Expense Policy
Erbe shall reimburse employees for all reasonable and necessary business expenses incurred by the employee. The company will not reimburse expenses incurred by the employee that are not consistent with company policies and procedures. Erbe reserves the right to either reduce or disallow any charge it deems excessive or inappropriate.
Expense guidelines are reviewed and updated as necessary to ensure they meet current business needs and are in keeping with what is happening in the market. For instance, the IRS mileage rate changes from time-to-time and is updated in the expense guidelines. For the most up-to-date guidelines, employees should refer to the expense guidelines specific to their position.
Expense Reports
All requests for reimbursement must be submitted using Erbe’s electronic expense reporting system. All expenses must be substantiated by itemized receipts, not summary charge slips and must be submitted in their entirety.
If a receipt is lost or cannot be obtained and the dollar amount is under $20, a handwritten note to support the claim may be submitted. This note must include the date, the dollar amount, description of the expense and the employee’s signature.
All expense reports must be forwarded to accounting within 30 days following the week of travel/incurrence of the expense. Falsification of expense reporting may result in discipline of the employee, up to and including termination.
35 | Employment Practices Confidential/Internal Use Only