Page 35 - 2019-20 NJCAA Handbook - May, 2020

Article II
ELECTION OF NJCAA ELECTIVE OFFICERS AND TERMS OF SERVICE

Section 1. The process to fill a vacancy of the three (3) elected Officers shall occur as outlined in Article IV, Section 4 (Constitution) OR by a
mail/electronic ballot distributed by the NJCAA National Office and supervised by the Chair or Vice-Chair of the Board of Regents. A call for nominations
from the Board of Regents shall occur and qualified candidates will have the opportunity to send a resume of qualifications with the election ballot.
Candidates must provide a brief biographical sketch supporting their candidacy.

Section 2. The elective officers of this association shall be elected by the Board of Regents at the April meeting of each year and anyone in good
standing as mentioned is eligible. The new elected officers would take office in August of the election year.
A. Terms of Office:
1. The regular term of all elected Board of Regents Members shall be three (3) years beginning August 1 of the year of election
and ending July 31 three (3) years thereafter.
2. The Board Chair shall be elected every third year (2020, 2023, 2026, etc.) and the terms in office shall be limited to two (2)
consecutive terms.
3. The Senior Men’s Administrator shall be elected every third year (2022, 2025, 2028, etc.) and Senior Women’s Administrator
shall be elected every third year (2021, 2024, 2027 etc.) and the term of office shall be limited to three (3) consecutive terms.

Section 3. At-Large Board of Regents Members
A. Qualifications:
1. A maximum of five (5) at-large members may be appointed by the Board of Regents to ensure representation of:
a) Gender
b) Ethnic Minority
c) Competition Division (I, II, III)
d) Under-Represented Men’s/Women’s Divisions
2. The focus of the At Large Board of Regents members should be of a broad base focus and what is in the best interest of the
entire association, not a particular region.
B. Selection of At Large Members:
1. A call for nominations will open in August annually by the Board of Regents. Nominations must be approved by Region
Leadership.
2. The Board Chair, Senior Men’s Administrator and Senior Women’s Administrator will review the composition of the Board of
Regents to determine what diversity is needed based on criteria listed, or if any at large members are needed.
3. Once the diversity needs of the Board of Regents is determined, the Board Chair, Senior Men’s Administrator and Senior
Women’s Administrator will send out a ballot of the at-large nominees matching the criteria needed by August 15 with adoption
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by the next held Board of Regents meeting.
4. At Large Board of Regents members may not be from the same region.
C. Term of Service:
1. The At Large Board of Regents members shall serve up to three (3) years.

Article III
MEETINGS
Section 1 – Structure
A. Quorum: Board of Regents members shall constitute a quorum for the transaction of business which is at least 50%.
B. Meeting Agendas: Agendas will be sent to all Board of Regents members at least four days prior to the meeting.
C. Open Meetings: All meetings are open unless called into close session by the Board Chair due to personnel issues.

Section 2 – Voting
A. The Board Chair is only entitled to a vote if there is a tie.
B. In all matters concerning sports procedures, voting will be by division, in sports that have participation by division.
C. If a Board of Regent member cannot attend a Board of Regents meeting, a proxy who is already designated can serve in the interim. A
designated proxy should be listed by August 1 of each year and can serve as a proxy for the entire 12 months. There is not a second
proxy person. If the assigned proxy and original board member are not available, that region does not get a vote.

Section 3. The Board of Regents may adopt a seal and bylaws, and change the same, by a majority vote at a Board of Regents meeting with the
exception of accepting sports changes that can only be accepted at the April Board of Regents meeting.