Page 78 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

264. Where possible, the signature of the receiving officer should be taken in column 5
Receipt to be
as provided. When, however, this cannot be conveniently obtained, a separate receipt taken for the
books sent out
should be taken. These receipts should be filed in chronological order, serially numbered of the library.

and the serial number entered in column 5 of the above register.

265. Every officer upon receiving charge of an office to which a library is attached is to Verification
satisfy himself about the state of the library. Unless he then reports that the books are of library.

out of order, or that any volumes are missing, it will be assumed that he received the

library in good order, and he will be thenceforward personally responsible for any

defects.

266. A thorough inspection of the library is to be made by the librarian once in three Inspection.

months and the result reported to the District Officer / Subdivisional Officer by the

gazetted officer in charge. That officer will inspect the library every six months.

267. A guard file .should be kept in the library in which should be entered the periodical Guard file.

inspection reports of the gazetted officers in charge and copies of all inspection notes

made regarding the library by the Collector or by officers -superior to the Collector.

These copies should be paged and indexed and should be on half margin, the action

thereon being noted, dated and signed on the margin against each paragraph

concerned.

Register of
268. There should also be a register in which the gazetted officer in charge should enter
inspection
his periodical inspection remarks. report.

269. When a District Officer has ascertained by a personal inspection of a district or Disposal of
obsolete or
subdivisional library that more space is required on the shelves for new book's, he useless books.

should examine the existing books and make a list of such books as are obsolete or
useless and pass orders for their disposal.

270. The state of the library is to be described in the annual report, it being specially
Annual report.
stated whether all the books are in good condition or not and if any of them are missing.

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