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OpenText Business Application Builder for Content Suite by KineMatik

Use Case Application Configured – Compliance Questionnaire

Energy

Company: Electric & Natural Gas Utility

Locations: US

State of Play

• Organization using Content Server as their Content

Management system throughout the organization

• Currently carry out annual Compliance Questionnaire

using SharePoint OPENTEXT USE ONLY

• No real-time visibility into Questionnaire activities

• Inability to send notifications to users that haven’t

completed the Questionnaire.

Requirements

Impact/Value
• Centralized system integrated with Content Suite to

manage a Compliance Questionnaire process from

distribution, notification, capture and reporting • Centralized Compliance Questionnaire process, working with a
single source of truth
• Provide an easy way to update questions (add, remove,

update text, change approved question responses) • Streamlined modification of annual Questionnaires saves time and
reduces errors

• Real-time reports to provide an accurate view of all

compliance data and issues • Real-time data on all Questionnaire activities ensure users
complete Questionnaires on time
• Highlight and address potential compliance issues
• Increased productivity helps reduce costs

• Provide users a read-only copy of the Questionnaire
• Reduced risk in completion and updating of Questionnaires
• Ensure collaboration within the Compliance team
• Content Suite platform allows for records management to be

• Ensure records management can be applied to the applied to completed Questionnaires.

Questionnaire content. 29