Page 41 - Power Presntation

Importance of the venue

The location of the venue, how appropriate it is to your audience and message, its layout,
and the facilities of the room are all elements that play a role in the successful delivery
of your presentation.

Venue’s role in

your success

How it supports your
Presentation Aim

Location & its
suitability Layout Facilities

If you are presenting in a familiar setting (for example, within your own organization) the
room and its layout will be familiar. However, you may be presenting at a location that
you have never seen before—the boardroom of a host organization, a hotel suite, or an
exhibition, for instance. Where this is the case it is important to plan your arrival at the
venue well ahead of time.

Whether the presentation venue is known to you or not, there are key questions you
need to ask the person organizing the event to ensure that you are properly prepared
for the task and understand how to maximize the influence of the venue. It is always
advisable to visit the venue’s website prior to your call as this may prompt more detailed
questions, such as:

• How easy is the venue to get to by car, rail, or air?

• Does the image of the venue match / suit your audience?
• With regard to the room:

• What is its capacity?

• What floor plan options are available?
• What presentation facilities are available? Where are electric sockets? Will
you need extensions for your electric cables/wires?
• Do you have control over the lighting and heating of the room?

• What types of events are going on in adjacent rooms at that time?

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