Page 42 - Power Presntation

Importance of the venue

Location and its suitability

The venue will set the mood for your presentation. An informal gathering in a small

cheerful office will create a very different mood to a large conference room in a hotel.
There are logistics involved when traveling to a remote location that you need to think
carefully about and plan for—for example, organizing any travel tickets, pre-event ac-
commodation, any specialist equipment, support materials, appropriate clothes, etc.

Location Suitable
easy to find for your
& get to audience

Nature of Size &
other events layout room
nearby fit needs

• When presenting at an external location you should try to pre-arrange access to

the room in which you will be presenting. Even if it is being used immediately
before your slot you could try and gain access to this event, as it is important to
familiarize yourself with the surroundings.

• If you are unable to get there early, then you should contact the venue in
advance and request a copy of the floor plan, and ask if any specific seating plan
has been requested for that day. If it is your own event you can ask what seating
arrangement options they offer and select the one most suited to your
presentation aim and the size of your audience.

• It is often wise to ask what events are going on in the adjacent rooms so that you

know the atmosphere will be appropriate to your needs. You don’t want to find
your room is next to a party when you are giving a business presentation! Always
build in some contingency as a safety factor to allow for any unforeseen travel,
accommodation, or venue problems.

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