Page 5 - Mid Ulster Letting and Sales Landlords Agreement Guide

normally include inspecting the main items (carpets, walls, cooker, main living areas

etc) against the original inventory – taking into consideration acceptable wear and tear.
Where these were felt to be unsatisfactory, a more detailed inspection would generally
be made.

Following the departure of tenants, a final inspection of the Property is carried out by

the Agency. Testing of electrical appliances, heating and plumbing is not conducted.
Any deficiencies or dilapidations which fall beyond the Tenant’s responsibility would
normally be submitted to the Landlord for approval, together with any costs. It is agreed
that the Agency’s judgement will be final in this matter.

9) Holding Fee

A holding fee is generally taken from a tenant applying to rent a property. The purpose
of this fee is to verify the tenant’s serious intent to proceed, and to protect the Agency

against any administrative expenses (processing an application form – to include
verifying references, conducting viewings) that may be incurred should the tenant
decide to withdraw the application.
The holding fee does not protect the Landlord against loss of rent due to the tenant
deciding to withdraw, or references proving unsuitable although early acceptance of

rent from the applicant would not be advisable until satisfactory references have been
received.

Generally the holding deposit is equivalent to one month’s rent.
Landlords should notify the Agency where they wish a larger deposit to be collected. If

the tenancy proceeds, the holding deposit will be transferred as the Security Deposit to
the Landlord.

10) Tenancy Deposits

a) In accordance with Tenancy Deposit Legislation, the deposit should be handled
either (i) through the Custodial Scheme or (ii) through the Insured Scheme. The
Agency does not lodge any Security Deposits.
Please be advised that it is your responsibility as the Landlord to comply with the
requirements of any deposit protection scheme that may apply to the deposit –

therefore Mid Ulster Letting and Sales will transfer the whole deposit to the
Landlord in every instance
Once transferred, the deposit will need to be registered and protected within 14

days. The landlord is then required to forward the Prescribed information and
Deposit Certificate to the Agency. The Agency will forward all relevant
documentation to the tenant. This must be received by the Tenant within 28 days
of the Landlord receiving the deposit.
b) The Agency will attempt, by negotiation, to resolve any deposit disputes between

the Landlord and the Tenant. Where the deposit is subject to statutory tenancy

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