Page 306 - Area X - H

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(c) Financial Accountability 1 - within 3 or more days after due Budget office personnel
Reports date
(d) Annual Procurement BAC personnel
Plan
(e) APCPI BAC personnel
Prepare Budget Submitted the following BUR 5 - Submits documents within 3 or Finance personnel
Utilization Reports Reports more days before the due date
(a) Obligations BUR 4 - within 1-2 days before the due
(b) Disbursement BUR date Finance personnel
3 - on due date
2 - within 1-2 days after the due date
1 - within 3 or more days after due
date
Undertake Send notice of meetings to BOR, 5- 3 or mote days before deadline University & Board Secretary
preparations and ADCO and ACADCO Members 4-1 to 2 days before deadline
conduct of BOR, 3- on set deadline
ADCO and 2-1 to 2 days after deadline
ACADCO meetings 1- 3 or more days after deadline
Transmission of packaged agenda 5- 3 or more days the meeting
folders for BOR, ADCO and 4- 1 to 2 days the meeting
ACADCO meetings 3- during the meeting
2-1 to 2 days the meeting
1- 3 or more days the meeting
Result of post-meeting survey by 5- Outstanding
BOR members every meeting as 4- Very Satisfactory
to: 3- Satisfactory
a) Performance 2- Poor
b) Venue, facilities, etc. 1- Very Poor
Initiate preparation Write the draft minutes of previous 5- complete 5- no error 5- 5 days the meeting University & Board Secretary
of post-meeting meetings: 1-incomplete 4- with 1 error 4-10 days the meeting
documents after the a) BOR 3-with 2 errors 3-15 days after the meeting
BOR, ADCO and b) ADCO 2- with 3 errors 2- 20 days after the meeting
ACADCO c) ACADCO 1- widi 4 or more errors 1-30 days after the meeting
Meetings d) Other Committees
Write and finalize the certifications, 5- complete 5- no error 5-1 to 5 days the meeting University & Board Secretary
matrix and excerpts of resolutions 1-incomplete 4- with 1 error 4- 6 to 10 days the meeting
promulgated by die BOR, ADCO 3-with 2 errors 3- 11 to 15 days after the meeting
and ACADCO during its meeting 2- with 3 errors 2- 16 to 20 days after the meeting
1- with 4 or more errors 1-21 or more days after the meeting
Write and finalize policy guidelines 5- complete 5- no error 5- 3 or more days before the deadline University & Board Secretary
promulgated by the BOR 1-incomplete 4- with 1 error 4- 1 to 2 days before the deadline
3-with 2 errors 3- on set deadline
2- with 3 errors 2-1 to 2 days after the deadline
1- with 4 or more errors 1- 3 or more days after the deadline
Facilitate the Submit the packaged referendum 5- complete 5- no error 5- 3 or mote days before die deadline University & Board Secretary
approval of BOR to the BOR Chairperson and 1-incomplete 4- with 1 error 4-1 to 2 days before the deadline
referendum Members for their signature and 3-with 2 errors 3- on set deadline
approval 2- with 3 errors 2-1 to 2 days after the deadline
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