Page 59 - Law Society of Hong Kong MPMC Manual v8 - With checklists (1 March 2018)

Practice Management Course | Checklist 2
Operating a Practice

CHECKLIST 2: OPERATING A PRACTICE

STEP ACTION CHECK 
1. PRELIMINARY READING
To operate a practice, it is essential to have a good understanding of the legal
requirements that govern:
• Legal practitioners - Legal Practitioners Ordinance and
• Legal practices - The Hong Kong Solicitors' Guide to Professional
Conduct, in particular:
• Chapter 2 - A Solicitor's Practice
• Chapter 18 - Solicitors' Practice Rules
• Chapter 24 – Practice Directions
2. NOTIFY THE SOCIETY WITHIN 14 DAYS OF ANY CHANGES
Notify the Society within 14 days of any changes to the information provided
in setting up the practice, using Form (vi ) Notification of Changes to a
Practice (Note: this form cannot be located online)
3. PROVIDE AN ANNUAL RETURN OF THE FIRM’S PARTICULARS
File with the Society, by 31 January, Form 1 [Rule 5] Solicitors' Practice
Rules – Particulars Relating to Solicitors’ Firms for the year to 31
December with the Society. A declaration regarding:
• Details of sharing of costs and commissions – Schedule 1
• Number of principals, assistant solicitors and consultants as at 31
December
• Details of principals, assistant solicitors or consultants who are also
employees or principals of another firm or a salaried employee of a
company in Hong Kong, the name of the other firm or company and their
position in the other firm or company - Schedule 2, Part A
• Names of all principals, assistant solicitors or consultants who are not
resident in Hong Kong - Schedule 2, Part B
• Full particulars of all new employees between 1 January and 31 December
– Schedule 3
o Full name (English & Chinese, if applicable)
o ID card/ passport No.
o Chinese Commercial Code No.
o Date of Birth
o Position
o Mark "X" if Authorised Clerk
o Monthly Salary
o Bonus(es) or other Allowances
o Date of Employment
• Full particulars of all other employees between 1 January and 31
December – Schedule 4
o Full name (English & Chinese, if applicable)
o ID card/ passport No.
o Chinese Commercial Code No.
o Date of Birth
o Position
o Mark "X" if Authorised Clerk
o Monthly Salary
o Bonus(es) or other Allowances
o Date of Employment
• Particulars regarding name and directors of any service company –
Schedule 5
4. PROVIDE AN ANNUAL ACCOUNTANT’S REPORT
Provide the Society a completed Form 1 Accountant’s Report Rules to

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