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Benefits Challenges

1 Share larger amounts of information than e- Consolidating feedback from many people into
mail messages alone can handle one file is difficult when you receive many
different versions of the same file
2 Quickly send documents you think others may Many IT departments limit the size of a file you
find interesting can attach in an e-mail since large files can clog
the recipient's e-mail inbox
3 Distribute documents to many people at once

Using Fax Services

Fax is a telephonic transmission of scanned-in printed text or picture to a
telephone line associated with a printer or other output devices.

Benefits Challenges

1 Send documents to people who need a No immediate response
hardcopy

2 Send faxes to an e-mail address or a standard Using fax services to work together on files
fax machine isn't a viable solution.

3 Send faxes to as many recipients as you want Quality of document usually low
4 Send documents that need a signature It takes long time to transmit
5 Send documents to people who don't have
computers

Network File Shares

A simple way to share large files is to copy the file to a server on your
company's network. You can also publish a folder on your own computer as a
network file share location. Most companies, schools and universities use this
method to share information among workers; students and teachers/lecturers: etc.

Benefits Challenges

1 Share large files It's difficult to make sure two or more reviewers
aren't making conflicting changes.
2 Keep archives of files for reference Some co-workers may not have access to the file
share.
3 Give many people access to a file

4 Using file shares to work together on