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Chapter 2 - Ways of Sharing Information

Got information in the form of a document, graphic, spreadsheet, program or just
a thought you want to share with your co-workers or family and friends? The
method you choose to share it depends on the content you're sharing, your
personal work style, the tools you have and if you're at home, in your office or
on the road.

The following are the commonest ways of sharing information:
E-mail with/without Attachments

Instant Messaging (IM)
Websites and blogs
Sending a Fax
Network File Shares
Storage Devices: CDs, DVDs, or Floppy Discs, and USB Storage
Devices

E-mail with/without Attachments

E-mail is quick, easy, and you're probably already familiar with how it works.
Using Microsoft Office Outlook, Google or Yahoo mails to send and receive e-
mail works great for sharing thoughts, issues, questions, and even larger
materials. For instance, a prospective job seeker can use e-mail to apply for a
job.

Benefits Challenges

1 Easily exchange information May not get an immediate response from recipient
2 Recipient can get back to you on their Some companies have limits on the file sizes you can
own time put in your e-mail, making it difficult to share large
files

3 Share information with many people at Virus can attack the file
once
4 Have a record of your communication

Instant Messaging (IM)

Instant Messaging (IM) is an online chat service that involves text and graphic