Page 63 - HCSD SOPandIC Manual

Vehicle Tracking, Maintenance and Accounting

Purpose: For the management, control and regulatory supervision of school district vehicles.

Procedure:

The district vehicle coordinator shall maintain a vehicle inventory control record including:
1. The vehicle make, model and year;
2. The vehicle identification numbers (VIN);
3. The original purchase price;
4. The date purchased;
5. The license plate number;
6. The person assigned or the pool if not individually assigned;
7. The driver license number of the person assigned and the expiration date;
8. The insurer and policy number of person assigned, and
9. The usage category such as regular business, maintenance, security or pupil transportation.

A driving record of the operators of district vehicles including:
1. The name of the driver;
2. The driver license number and expiration date;
3. The insurer policy number of person assigned;
4. Motor vehicle code violations;
5. Incidents of improper or non-business usage;
6. Accidents, and
7. Other relevant information.

A record of maintenance, repair and body work for each district vehicle including:
1. The vehicle make, model and year;
2. The vehicle identification number (VIN);
3. The original purchase price;
4. The date purchased;
5. The license plate number;
6. The usage category such as regular business, maintenance, security or pupil transportation;
7. The manufacturer’s routine maintenance schedule;
8. The category of work performed;
9. The mileage on the date work was performed, and
10. The cost of the work performed.

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