Page 45 - My Clinic Employee Handbook Draft V.1

• Employees must encourage and support new and younger employees, in particular apprentices who
have recently joined the organisation.
• Employees are expected to work and interact with all employees of the company in a harmonious and
cooperative manner.
• Employees must comply with all laws and regulations applicable to the individual and the company in
the conduct of the company's business and carry out duties in accordance with the safety statement
and method statements.
• Employees should not use company property, services, or any information they obtain on the job, which
is not readily available to the general public, for personal gain and may not possess, remove or dispose
of company materials, supplies or equipment without proper authority.
• Employees may not accept or give any form of gratuity, which would tend to influence, or give the
appearance of influencing, their judgment or the judgment of others in the performance of their duties.
Gifts of value greater than €50 must be disclosed to the Company and may be placed into an employee
raffle to ensure fairness and equality.
• Employees shall not falsify any records, nor shall they withhold information or give false or misleading
information to anyone conducting duly authorised investigations. Failure to comply may result in
reputational damage to the Company and/or negatively affect our compliance with relevant standards
and legislation.
• Employees are not permitted to solicit other employees during working time or in working areas, for
any purpose. Distribution of literature during working time and/or in working areas is not permitted.

3.6.1 Company Clothing and Standard of Dress
In your role with the Company you are highly likely to be in constant contact with customers, members of the
public and suppliers. It is considered of utmost importance that you endeavour to present a professional image
with regard to appearance and standards of dress. You should wear clothes appropriate to your role
responsibilities and they should be kept clean and tidy at all times.
Clothing appropriate to your role must be worn to work at every shift and the maintenance and upkeep of same
is the responsibility of the employee. Items of Company branded clothing displaying signs of wear and tear
should be brought to the attention of a MANAGER and they will arrange a replacement.
Company branded high visibility clothing must be worn on-site in addition to the appropriate PPE. Wearing of
clothing or PPE displaying the logo/branding of other corporate entities is forbidden.
All Company branded items of clothing must be returned to a MANAGER following termination of employment
or your resignation. Failure to do so may result in delays issuing your P45.
3.6.2 Personal Grooming Policy
In your role with the Company you are highly likely to be in constant contact with customers, members of the
public and suppliers as well as working in close quarters with fellow employees. This policy on personal grooming
has been developed to ensure employees understand the importance of appropriate grooming and hygiene in
the workplace or when otherwise representing MY CLINIC. The standards of grooming and hygiene outlined
below set forth the minimum requirements to which all employees are required to adhere.
Hygiene - every employee is expected to practice daily hygiene and good grooming habits as set forth in further
detail below.
Hair - Hair should be clean, combed, and neatly trimmed or arranged. Unkempt hair is not permitted. Sideburns,
moustaches, and beards should be neatly trimmed. Non-traditional hair colours are not permitted.
Nails - Hands and nails should be kept reasonably clean. The Company appreciate the nature of your work is not
conducive to pristine hand cleanliness but in the interests of your personal hygiene and safety, gloves are to be
worn at all times unless otherwise instructed. Hygiene facilities are provided and must be utilised and respected.
Oral hygiene – appropriate standards of oral hygiene should be observed, before commencement of work and
after breaks/meals. Further information on the health benefits of good oral hygiene can be found at
https://www.dentist.ie/.

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