Page 53 - OKelly Sutton Employee Handbook March19
P. 53

We will confirm your request within 72 hours of receipt and process your request within one-month
               of receipt. If the information we hold about you is inaccurate, please let us know and we will make
               the necessary amendments and confirm that these have been made.



               3.18 ELECTRONIC COMMUNICATIONS POLICY
               The Company is committed to the correct and proper use of its electronic communications, email, and
               internet services.

               The inappropriate use of electronic communications, email or internet could expose the organisation
               to risks ranging from virus attacks, theft and disclosure of information, disruption of network systems
               and services, litigation and reputational damage to the Company. The purpose of this policy is to
               define  acceptable  use  of  the  Company’s  electronic  communications,  email,  internet  and  intranet
               services.

               This policy is mandatory and by using any of the Company’s electronic communications, email or
               internet, employees are agreeing to abide by the terms of this policy.

               This policy applies to:

                   •  All  electronic  communications,  email,  internet  and  intranet  services  provided  by  the
                       Company;
                   •  All Information Technology (I.T.) resources provided by the Company;
                   •  All  user  (employees,  students,  contractors,  sub-contractors  and  authorised  third-party
                       commercial  service  providers)  of  the  Company’s  electronic  communications,  email  and
                       internet facilities;
                   •  All  use  (both  personal  and  Company  business  related)  of  the  Company’s  electronic
                       communications, email and internet facilities;
                   •  All connections to (locally or remotely) the Company’s email, internet and intranet facilities;
                   •  All connections made to external networks through the Company’s broadband network.
               Acceptable Use:

               The acceptable use of the Company’s electronic communications, email and internet and services is
               based on the following principles:

                   •  Access  to  the  Company’s  email  and  internet  facilities  should  be  regarded  as  a  business
                       requirement and not an automatic entitlement.
                   •  Users have a responsibility to ensure that they use Company’s email, internet and intranet
                       facilities at all times in a manner which is lawful, ethical and efficient.
                   •  Users  are  expected  to  respect  the  rights  and  property  of  others,  including  privacy,
                       confidentiality and intellectual property.
                   •  Users are expected to respect the integrity and security of the Company’s email, internet, and
                       intranet facilities.

               Monitoring:
               The Company reserves the right to routinely monitor, log and record any and all use of its electronic
               communications, email and internet facilities for the purpose of:

                   •  Helping to trace and resolve technical faults.



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