Page 59 - OKelly Sutton Employee Handbook March19

3.21 COMMUNICATIONS
We believe that it is essential that you are kept informed about any Company matter, including its
plans for the future, which may directly affect you. We also expect and welcome feedback from you,
and we have a variety of communication channels to encourage a two-way exchange of information.

3.21.1 One-to-Ones
Individual issues concerning employment conditions will be handled individually by a Partner/Director
on a one-to-one basis, as part of normal day-to-day work.

3.21.2 Staff Meetings
Sharing business info, planning together etc. apply to all employees and are held on a continuous
basis.

3.21.3 E-Mails
If you have access to Company email remember to check for e-mail on a regular basis and at least once
a day. Information on Company business may be disseminated in this way.
3.22 ALCOHOL AND DRUGS

Alcohol, except that used for Company-organised social events, is not allowed on Company premises.
Employees believed to be under the influence of alcohol whilst on Company premises will be subject
to disciplinary action.

Drugs (apart from those prescribed by a Medical Practitioner) are not allowed on Company premises
or at Company functions. If there is a reasonable belief that an employee is in possession of, or under
the influence of illegal drugs, he or she will be liable to suspension and/or dismissal. An Garda Siochana
will also be notified.

3.23 COLLECTIONS
If you wish to take up a collection, sell raffle tickets etc. within the Company, for whatever purpose,
you must first obtain the approval of a Partner/Director.
3.24 NOTICES/POSTERS
Notices or posters may not be displayed on or within Company premises without the prior permission
of a Partner/Director. Similarly, documents or notices, which are not directly relevant to work, may
not be circulated without prior permission.
3.25 EXPENSES
If you incur any expenditure on behalf of the Company, you will be reimbursed, provided that the
expenditure has been wholly, exclusively and reasonably incurred on Company business and has been
approved by a Partner/Director. Any claims for reimbursements of business expenses should be made
as soon as possible, such claims must be accompanied by VAT receipts. Original receipts should be
attached to the claim (i.e. credit card receipts are not acceptable). VAT receipts are expected for all
expenditure.

3.25.1 Purchasing materials from the Company
Employees seeking to purchase materials or equipment from or through the Company must do so
only with the expressed permission of a Partner/Director.

All money outstanding must be paid either within 30 days of receiving the materials or, by special
prior agreement with a Partner/Director only, be deducted in stages from your wages.

Page 58 of 72