Page 15 - EQA contractor code MP Edit 110202019

4. Contractor Trade Secrets
• Contractor officers, directors, employees, independent subcontractors or Assessors, and
agents should not disclose Contractor proprietary or confidential information to third parties
with whom the Contractor is doing business, such as suppliers, licensees, or consultants,
except as specifically needed for the third party to perform the services or task requested.
Such third parties should be provided information only on a “need to know” basis to allow
them to perform the specific services or task requested. All disclosure of Contractor
proprietary or confidential information may be made only after a confidentiality agreement
has been entered into with the third party.

7.4 Return of Company Property
All Confidential Information shall be and remain the property of the Contractor, shall be subject at all
times to the Contractor’s discretion and control, and shall be delivered and tendered to the Contractor
by the Assessor upon termination of the Independent Service Contract.

8. Travel Expenses

8.1 National:

The assessors daily charge rate includes travel / accommodation allowances which are
calculated based on the location of each audit within a defined “Band “. Full details of these
daily charge rates and allowances per “Band” is communication to all auditors prior to
engaging in any audits on behalf of EQA.

8.2 International:

Assessors have responsibility for booking flights, hotel and car hire were applicable

Direct billing to the Contractor for travel expenses is not permitted.

Requests for reimbursement of expenses incurred on the Contractor’s behalf shall be submitted in the
Assessors invoice. All reimbursable expenses must be itemised by category and client reference on
the applicable invoice.
Assessors must provide copies of receipts for all expenses incurred on Contractor’s behalf. Expenses
not supported by copies of receipts will not be reimbursed.

If the Assessor is performing services for which the Contractor has issued a Purchase Order with a
specific expense limit, it is the responsibility of the Assessor to resolve any discrepancies between the
actual expenses and the Purchase Order with the Contractor.

Documentation required for reimbursement of expenses

8.3 Reservations and Lodge
Assessors will stay in standard rooms in a safe, comfortable hotel or guest accommodation.

No-show charges incurred as a result of the Assessors failure to cancel a room reservation will not be
reimbursed.

Assessor Code of Conduct Issue 1 July 2019 Page 14 of 16