Page 15 - Assessor Code of Conduct v1 July 2019

7.4 Return of Company Property
All Confidential Information shall be and remain the property of EQA, shall be subject at all times to
EQA’s discretion and control, and shall be delivered and tendered to EQA by the Assessor upon
termination of the Independent Service Contract.

8. Travel Expenses

8.1 National
The Assessors daily charge rate includes travel / accommodation allowances which are calculated
based on the location of each audit within a defined “Band “. Full details of these daily charge rates
and allowances per “Band” is communication to all Assessors prior to engaging in any audits on behalf
of EQA.

8.2 International
Assessors have responsibility for booking flights, hotel and car hire were applicable.

Direct billing to EQA for travel expenses is not permitted.
Requests for reimbursement of expenses incurred on EQA’s behalf shall be submitted in the Assessor’s
invoice. All reimbursable expenses must be itemised by category and client reference on the
applicable invoice.

Assessors must provide copies of receipts for all expenses incurred on Contractor’s behalf. Expenses
not supported by copies of receipts will not be reimbursed.
If the Assessor is performing services for which EQA has issued a Purchase Order or Written Instruction
with a specific expense limit, it is the responsibility of the Assessor to resolve any discrepancies
between the actual expenses and the Purchase Order or Written Instruction with EQA.

8.3 Reservations and Lodge
Assessors will stay in standard rooms in a safe, comfortable hotel or guest accommodation.

No-show charges incurred as a result of the Assessors failure to cancel a room reservation will not be
reimbursed.
8.4 Car Rental

Car rental may not be the most cost-effective form of local transportation, considering rental fees,
fuel charges, time lost in acquiring and returning the car, difficulty of driving in an unfamiliar location,
and so on. For short distances, public transport or a taxi may be preferable. Taxi fare is a reimbursable
expense when it proves to be an economical alternative to a rental car.

Assessors shall return the rental car with a full tank of fuel. EQA will not reimburse Assessors for fuel
purchased from rental agencies.

Assessors will be responsible for any fines resulting from road traffic violations such as speeding, illegal
parking etc.

8.5 Air Travel
Assessors will be reimbursed for the cost of lowest available fare for both domestic and international
trips. Assessors may upgrade at their own expense or use earned mileage from airline frequent flyer
programs.

Assessor Code of Conduct Issue 1 July 2019 Page 15 of 16