Page 66 - Employee Handbook June 2020

Employees are forbidden to smoke outside Company premises as this contravenes our smoke free
image. All employees' have an obligation to adhere to and facilitate the implementation of this policy.
All new and prospective employees shall be asked to review this policy during their induction.

Infringements by employees will be dealt with, in the first instance, under the Company's disciplinary
procedures. Those who contravene the law prohibiting smoking in the workplace are also liable to
prosecution.

6.2 USE OF COMPANY EQUIPMENT AND STATIONERY
Stationery and other Company equipment must only be used for the purposes of your employment.
Any use of stationery or equipment, which is not authorised or relevant to your job, may result in
disciplinary action.
Company electronic equipment and devices are critical assets that are intended for business use.
Electronic files and communications created, stored, sent or received through company
systems/equipment belong to the company. System users are expected to be responsible, considerate
and ethical in using company systems, to protect valuable company information and to exercise
prudent judgement. Misuse of company systems may result in restriction or termination of access
privileges and other disciplinary action, up to and including termination.

6.3 PERSONAL MOBILE PHONES
The general use of mobile phones or other hand-held devices during working hours is prohibited. The
inappropriate use of mobile phones imperils employees’ ability to recognise and react to hazards, such
as passing forklifts, driving, moving parts, electrical hazards and mechanical processes, etc.
6.4 SITE SPEED LIMIT
Given the high volume of vehicle movement on all company sites, the maximum speed limit is 15
Kilometres per Hour. This speed limit will be strictly enforced and failure to obey the speed limit will
lead to disciplinary action, up to and including dismissal.

6.5 DRIVING FOR WORK POLICY
6.5.1 Aim of this policy
To reduce vehicle incident and at-fault work related road collision costs and injuries by promoting a
safe driving culture within the organisation.

6.5.2 Objectives of the policy
1. To make drivers aware of the main risks they face or create when driving for work
2. To make sure that employees who drive vehicles in the course of their work demonstrate safe,
efficient driving skills and other good road safety habits at all times.
3. To maintain all company vehicles in a safe, clean and roadworthy condition to ensure the
maximum safety of the drivers, occupants and other road users, and reduce the impacts of
company vehicles on the environment – this also applies to personal vehicles used for work
purposes.

6.5.3 Driving for Work Code of conduct
The code of conduct for Sheehy Motor Group states: “While driving company or own vehicles for work
purposes, employees must comply with traffic legislation, be conscious of road safety and
demonstrate safe driving and other good road safety habits.”

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