Page 110 - World Under 18 Championships

WORLD U18

• Created a master list for the delegates based on their desk they would then proceed to the accreditation
respective hotels. (Appendix 1) desk.
• Communicated with the respective hotel contact per- ii. At the accreditation desk, the offi cer’s in charge
sons and confi rmed their reservations. would receive their passport identifi cation and
• Consulted with the accommodation and transport LOC take a picture of each member, after which the
director on the delegate airport transfer arrangements. passes were printed and handed to each member
is was to ensure that both departments were working respectively. Once the teams had received their
in sync to ensure seamless operations. passes, they would also receive an information
pack and gift bag which included an IAAF branded
Hotel arrival What worked
bag.
KYEB
Upon arrival of the athletes they would then proceed
to the accreditation centre before check in. However,

1. e accreditation process at Kenyatta University
this was dependent on their arrival time as accredi-
tation was open between 8.00 a.m. to 8.00 p.m. If
was swift for the teams
2. The accommodation volunteer assigned to the
the teams arrived between that time periods, then
they would proceed to collect their accreditation.
accreditation centre was reliable and they con-
However, if the teams arrived after 8.00 p.m. they
sistently briefed the accommodation team on the
athletes and teams arrival after accreditation
would collect their accreditation the following day
3. e service providers were able to secure their
after breakfast.
passes from the KU accreditation centre
Check in process:

Once the teams arrived at the hotel lobby, their
1. Some service providers did not receive their ac-
team leader would check in all the team members Challenges
KENYA YEARBO0K
creditation because there was a delay in issuing
by signing them in and signing for their room keys.
them. is resulted in work being delayed and
e volunteers at the reception desks would then
therefore we had to provide a supplementary list
assign the team members the room keys and have
a volunteer usher them to their respective rooms.
of the service provider’s staff to facilitate clearance
EDITORIAL BOARD
to work at the athlete’s village. Some of these
Accreditation Set up
service providers included: Parapet cleaning ser-
vices (cleaning service provider), Unique Loos
Accreditation for athletes, offi cials and some service
providers and was done at Kenyatta University’s (porta loos provider) , Platinum Plus Ltd (sound
provider) , and DSTV(cable TV provider).
Business Students Centre. ere were two offi ces 2. e accreditation centre was not set up on time
at the accreditation centre. and thus, this delayed in the accreditation pro-
gression.
i. e fi nance offi ce – eir role was to receive pay- 3. e volunteers that were allotted for accommoda-
ments from the athletes and offi cials tion did not have the right accreditation to access
ii. e accreditation offi ce – To process accreditation the village. is proved to be a challenge because
passes as teams arrived we ended up not having enough
volunteers to support with the check in process.
e accreditation process was as follows: e accreditation pass for access of the athletes
Village was number 12 and most of the athletes
i. e teams would fi rst report to the LOC accom- did not have that number on their passes.
modation and fi nance desk to ensure that they 4. The special service passes did not have names
had made payments before they proceeded to the or pictures and this meant anyone could use the
accreditation desk. Upon clearance by the fi nance pass.

110 | ACTIVITIES AND OCCURENCES DURING WORLD U18 CHAMPIONSHIPS