Page 120 - New Hire Orientation Packet 6.17
P. 120

NEW HIRE ORIENTATION PROCESS

         Employee Name:                                                     Date of Hire:


         Hiring Manager:
         Is this a replacement position?   Yes   No      If yes, who is being replaced?

         OPERATIONS:                                                           WHO         HOW         BY       CHECK
                                                                            Sr. HR Mgr.   Email   2 weeks
         Before Hire: Send Offer Letter
                                                                                                  before start
                                                                            Sr. HR Mgr.   Paycom   2 weeks
         Before Hire: Send Hiring Packet forms and request headshot for Paycom EE file
                                                                                                  before start
                                                                            Sr. HR Mgr.   Online   2 weeks
         Conduct Background check
                                                                                         HR/ EE   before start
         Notify IT, Office Mgr. & Accounting re: set up & training; Schedule meetings in   Sr. HR Mgr.   Email   2 weeks
                    st
         Outlook for 1  day with all employees involved in new hire orientation                          before start
                                                                            Sr. HR Mgr.   Online   Upon offer
         Job ad pulled off the website
                                                                                                  acceptance
         Send announcement to all staff  (Sr. HR Manager to remind hiring manager and  Direct   Email   1 week
         send headshot for the announcement)                                Supervisor            before start
                                                                            Sr. HR Mgr.   Email   1 week
         Schedule orientation meetings in Outlook
                                                                                                  before start
                                                                            Director RDC   In-    On or before
         Bio added to EBALDC website(Senior Management Position only)                      Person   1  Day
                                                                                                   st
                                                                            Office       In-      Upon offer
         Get info for business cards from Sr. HR Manager - print & order
                                                                            Mgr./Sup     Person   acceptance
         Add to Email Distribution List; Computer designated and network ID set-up,    Sr. IT Mgr.   Online/  Upon offer
         Scanner ID, &Copy Codes                                                         Email    acceptance
                                                                            Office Mgr.   In-     Upon offer
         Telephone set-up & Extension& Training                                            Person   acceptance

                                                                            Office Mgr.   In-     Upon offer
         Add to Extension List/Provide instructions for telephone                          Person   acceptance
         Assign & Label Mailbox; Workspace Nametag /Order Office            Office Mgr.   In-     On or before
                                                                                                   st
         Supplies/Equipment                                                               Person   1  Day
                                                                            Sr. HR Mgr.   Paycom   Upon offer
         Annual Pay Day & Holiday calendar                                                        acceptance

                                                                            Sr. HR Mgr.   Paycom   Upon offer
         PTO accrual guide                                                                        acceptance
                                                                            Employee     Paycom   Upon offer
         Resume/Application on file                                                               acceptance
                                                                            Employee     Paycom   Upon offer
         Applicant Data Form                                                                      acceptance
                                                                            Sr. HR Mgr.   Paycom   Upon offer
         Workers’ Compensation information/
                                                                                                  acceptance
                                                                            Employee     Paycom   Upon offer
         Emergency Contact Form
                                                                                                  acceptance
                                                                            Sr. HR Mgr.   Online/   Upon offer
         Job description and reporting structure to sign
                                                                                         Email    acceptance
         HR is to keep this page for the employee’s personnel file.


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