Page 120 - New Hire Orientation Packet 6.17

NEW HIRE ORIENTATION PROCESS

Employee Name: Date of Hire:

Hiring Manager:
Is this a replacement position?  Yes  No If yes, who is being replaced?

OPERATIONS: WHO HOW BY CHECK
Sr. HR Mgr. Email 2 weeks
Before Hire: Send Offer Letter
before start
Sr. HR Mgr. Paycom 2 weeks
Before Hire: Send Hiring Packet forms and request headshot for Paycom EE file
before start
Sr. HR Mgr. Online 2 weeks
Conduct Background check
HR/ EE before start
Notify IT, Office Mgr. & Accounting re: set up & training; Schedule meetings in Sr. HR Mgr. Email 2 weeks
st
Outlook for 1 day with all employees involved in new hire orientation before start
Sr. HR Mgr. Online Upon offer
Job ad pulled off the website
acceptance
Send announcement to all staff (Sr. HR Manager to remind hiring manager and Direct Email 1 week
send headshot for the announcement) Supervisor before start
Sr. HR Mgr. Email 1 week
Schedule orientation meetings in Outlook
before start
Director RDC In- On or before
Bio added to EBALDC website(Senior Management Position only) Person 1 Day
st
Office In- Upon offer
Get info for business cards from Sr. HR Manager - print & order
Mgr./Sup Person acceptance
Add to Email Distribution List; Computer designated and network ID set-up, Sr. IT Mgr. Online/ Upon offer
Scanner ID, &Copy Codes Email acceptance
Office Mgr. In- Upon offer
Telephone set-up & Extension& Training Person acceptance

Office Mgr. In- Upon offer
Add to Extension List/Provide instructions for telephone Person acceptance
Assign & Label Mailbox; Workspace Nametag /Order Office Office Mgr. In- On or before
st
Supplies/Equipment Person 1 Day
Sr. HR Mgr. Paycom Upon offer
Annual Pay Day & Holiday calendar acceptance

Sr. HR Mgr. Paycom Upon offer
PTO accrual guide acceptance
Employee Paycom Upon offer
Resume/Application on file acceptance
Employee Paycom Upon offer
Applicant Data Form acceptance
Sr. HR Mgr. Paycom Upon offer
Workers’ Compensation information/
acceptance
Employee Paycom Upon offer
Emergency Contact Form
acceptance
Sr. HR Mgr. Online/ Upon offer
Job description and reporting structure to sign
Email acceptance
HR is to keep this page for the employee’s personnel file.

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