Page 46 - JoFA_2022

TECHNOLOGY Q&A

MICROSOFT OFFICE
4 cool features for optimizing Outlook

Q. Do you have A. After decades of existence, Microsoft Outlook software is available with no downloads required
any advice is still very widely used. Its compatibility with and even some extra features.
for ways to basically any email address combined with seamless If you’re using an older version of Office, such
use Microsoft integration with other Microsoft Office apps makes as 2013 or 2010, it may be worth switching to the
Outlook more it a no-brainer for most. 365 platform to ensure you are always on the latest
efficiently? Here are four features that can help you make and greatest. While the costs are structured on a
the most efficient use of Outlook. These are based subscription basis, rather than a one-time payment,
on the online version of Outlook. While some of it is well worth the added benefits.
these features are available in the classic Outlook For example, the desktop version of Outlook
desktop app, I strongly recommend you begin has changed very little over the past 10 years, but
exploring the online app. the online version of Outlook comes with signifi-
cant new features and functionality. A few quick
Portal.Office.com examples include the ability to edit Office docu-
More and more companies are switching from the ments within Outlook, enhanced GIF support, a
annual Microsoft Office updates to Microsoft 365. mail snooze function, and My Templates, which we
I can’t say I blame them. You get all of the same will now explore in more detail.
features you know and love, along with some cloud
storage thanks to OneDrive. My Templates
You also get an amazing online portal at Need to respond quickly but don’t want to sound
Portal.Office.com (see the screenshot below). The too generic? Check out “My Templates,” which you
portal allows you to access your Office 365 from any can access by going to the “…” option at the end of
computer (PC or Mac) in the world. Simply log in the icon row that starts with Send (see the screen-
with your 365 account, and your full suite of Office shot on the next page).

Submit a
question

Do you have
technology
questions for this
column? Or, after
reading an answer,
do you have a
better solution?
Send them to
jofatech@aicpa.org.
We regret
being unable to
individually answer
all submitted
questions.

44 | Journal of Accountancy January 2022