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My Templates lets you create templates that around with a full-fledged version of Outlook in
can include photos and an unlimited amount of your pocket.
text. You simply choose one from the column and Your IT department will thank you as well
hit Send. There are a few default options, but it’s because Outlook for mobile offers the ability to
best to create your own to address those com- apply officewide IT policies to your device. Overall,
monly sent replies. the app is far more secure than anything that comes
This feature allows you to create a full-body pre-installed on your phone.
response in seconds, and if your signature is set
up properly, no one will ever know you sent from Out of Office customization
a template! Out of Office notices, or “automatic replies,” have
A similar, text-only option called “Quick grown from a line of text to a full-blown feature in
Parts” exists in the desktop Outlook client. Outlook (see the screenshot on the next page).
An often-overlooked function is the ability
Outlook for iPhone (or Android) to have variations for internal vs. external replies.
Still using the default mail client on your phone? Maybe something more casual for your internal
The Outlook app offers a more integrated and teams and more formal for the external emailers.
seamless approach to your mailbox that allows For example: Internal emails may say, “Hey
you to use the search features you already know there, spending some time with the fam therefore
and even have full access to your calendars. You not checking email.” While external may say,
can schedule meetings, check others’ availability, “Hello, thanks for your email. I am currently out
and even share your calendar from the Outlook of the office and returning on the 10th,” along
app. Instead of just having a list of emails in your with some further details on whom to reach out to
phone’s default mail client, you’ll be walking immediately if needed.

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