Page 78 - Manual - Well Fixed Assets and Barcode Asset Checking

WELL - FIXED ASSET

To check the completion of the Year End process:

1. Zoom in a certain asset with DP and take a look at Current DP (month) and
Current Y-T-D (year) whether it shows “0” or not. If the number is shown, that means the system has
already completed the Year End process.
2. Look at Y-T-D Accum DP (last year’s accumulated DP value) and compare it
with Accumulate DP (overall accumulated DP value) to see whether both figures are similar to each
other or not. If both figures are similar, that means the system has already completed the Year End
process.

9. Additional Information and Cautions
1. As Well-Fixed Asset is processing, do not run any other program. You are never
suggested to minimize the program and work on other functions as it may cause error to the program,
particularly the following figures.

1.1 Cal DP Function
1.2 Month End Function

1.3 GL Function
1.4 Backup Database Function

1.5 Restore Database Function
1.6 Export to Excel Function (As the curser is blinking, you should not click on
anything showing on the Excel screen.).

2. You should conduct the Year End process after completing “DP -> Month End ->
GL” of the final month of the accounting year. Many users forget this fact as the Year End process is
required to be done on a yearly basis.

3. As you have closed the GL and any incorrect information is found, you are
required to “Restore” by redoing “DP -> Month End -> GL”. You need to conduct the backup of
information prior to closing the DP.
4. If you want to change Asset Code after the DP calculation is already done, you are
suggested to go to “Function Asset Entry -> Change Asset Code”. Do not forget to click “Save” to
save the information. Remember that your new Asset Code should not duplicate any Asset Code
already existed in the program.
5. For the “Additional Information”, a user is suggested to click “Asset Entry ->
Additional Information” and fill in the required information.

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