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• Material arriving without an ASN. receiving personnel should adhere to the established written policies of their company.

• The incoming vehicle not carrying the complete set of documents. • Require an Advance Shipping Notice (EDI) before the delivery

• The quantity on the documents and physical quantity not matching. • Require a Shipment Status Message (EDI) prior to delivery

• The product received in damaged condition. • An appointment to be scheduled before delivery

• The goods not been properly labeled. • Set a time limit for receiving direct store deliveries into the inventory system etc.

• Warehouse labour or equipment not available.
Using an ASN provides these following benefits for both the sender and receiver:
• Bunching of large incoming shipments.
1. Receiving Certainty
• Warehouse running short of storage space.
ASN allows the transparent flow if information from the supplier to the receiver about the
3.2 Advance shipment notice (ASN) incoming consignment with approximate date and time of arrival. Many companies have
configured ASN capabilities in their ERP system which allows an automated ASN with carrier
Advanced Shipment Notice(ASN) is a notification sent by the supplier or the carrier or the 3PL
company to the buyer informing them about the incoming delivery to the warehouse. This is and cargo details that is sent at the time of manifesting and lets the client know the order is on
generally sent electronically through the electronic data information (EDI) system. its way
Many of the companies have very strict policies on ASN and refuse to accept a cargo in case ASN 2. Real Time tracking
has not been sent.
In case the incoming shipment is critical and urgently required, the receiver can track the
What Does an ASN Include? shipment using the details of the carrier and their URL. They can also directly get in the touch
The contents of the ASN will be determined largely by the requirements of the buyer, but usually with the carrier and get the real time status of the shipment.
contain the following:
3. Dispatch Planning
• Material being shipped. The product description and code.
Once the receiver knows the quantity and date of the incoming shipment, he can use this
• The quantity of the shipment. information for his own dispatch planning. He can inform the sales team and pick up orders for
that quantity. He can inform and plan for his own outbound deliveries.
• Physical characteristics like weight, number of packages.
4. Better customer service
• The date of shipment
Receipt of ASN significantly reduced the calls from the receiver to the sender’s customer
• The expected date and time of delivery service department. The receiver knows that the shipment has been executed and on its way.

• The details of the vehicle and the carrier The receiver can track through the carrier’s URL and need not bother the sender for tracking
details. In case of any delays, the receiver can take appropriate actions and mitigate risks.
• Pallet codes if required
5. Improved Relationships
Besides these information’s, the buyer can request additional information from the supplier or the
3Pl company. A professional, on-time and accurate ASN improves the brand image of the sending company

Best Practices to Follow When Receiving ASNs with the receiving company. The client will receive the impression that the supplier is proactive,
transparent, helpful and technologically savvy. This can help cement the relationship and drive
Many companies have laid down policies with regards to ASN. The suppliers and carriers should future sales.
be made aware about the policies and the warehouse team of receiving supervisors should be
aware about the policies. When receiving an Advanced Shipping Notice or the delivery itself, the