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6. Potential sales or other communication opportunities Procedure for Arranging of goods on dock for counting and Visual inspection of goods
unloaded.
An ASN can be set up to include an attachment which could contain additional information Visual inspection of goods unloaded.
beside regular information. This may include information about the product or new launches
and impending shut downs or any other information relevant to the buyer. Quality is important during manufacturing and Supply Chain, whether monitoring the quality of
material from the suppliers, checking the quality during the production line or checking the quality
Summary before it is delivered to the final customer.

An Advanced Shipping Notice (ASN) is an important electronic data information tool which keeps In case of manufacturing for the raw materials, one area that is very important in the monitoring
the buyer informed, allows them to track the shipments, allows them to plan for their inventory of quality is the inspection of items that arrive at the facility from your suppliers. Ensuring that the
and helps to improve the relation buyer the supplier and buyer. ASN simple yet powerful tool to parts and raw materials are of the correct quality or specifications before the item even enters the
reduce the customer service efforts and highly recommended for all progressive and professional plant is a key aspect of ensuring total quality of the finished goods.
companies.
In case of trading too, the quality of the incoming shipment needs to be checked before it is supplied
ASN READY TO SUBMIT to the customer to avoid any claims and adverse effect to the relationship with the client.

Supplier Information Inbound Quality Inspection
Supplier name The production or the quality department provides the purchase department the exact specifications
Supplier email
of the products to be purchased. The purchasing department negotiates with the suppliers the best
Delivery Detail quality, cost and delivery timelines.
Carton Quantity Total ASN Units
Advanced Shipping Notification Detail Though in most of the cases, the quality department checks the shipment before it leaves the door
Order No. Invoice No. Product Description Order ASN Inner Pack Outer Pack Tolerance of the supplier, however, the receiving organization still checks for the quality of the inbound
Quantity Quantity Quantity Quantity shipment in terms of specifications given in the Purchase Order.
(Units) (Unites) (Units) (Units)
The quality department will provide the warehouse with instructions on how to deal with incoming
materials. Not all parts incoming shipments need to be inspected. Some low cost standard items
may not require inspection at the time of receipt. However, for many items used in the production
line, the part or raw material will be subject to inspection.

Visual Inspection

Material as it is received at the unloading bay, should be first visually inspected for defects or
damages. The incoming pallet may be damaged from the side, the received white goods may be
dented during transit, the drum carrying chemicals may be leaking. Such items should be rejected
immediately on unloading.

Packaged items may be rejected if the packaging is damaged. The quality department may have
specific instructions for inspection of the packaging to the warehouse depending on the item that is
being received.

Sampling

In case of large quantity of the particular parts or material arrive at the warehouse, not every part
need to be checked. The quality department generally instructs to do a random sampling and only