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FIGURE 8-5:
Editing a user profile.
6. SelectEditMyProfile(seeFigure8-5).
7. EnteryoureditsinthepagethatdisplaysandthenclickSaveandCloseto
go back to the SharePoint Online Admin Center dashboard.
Importing a new custom taxonomy into the Term Store
As a content management system, SharePoint Online provides great out-of-the-box metadata management capabilities through the Term Store. If your organization uses taxonomy to organize data, then you can simply use what you have by import- ing your custom taxonomy into the Term Store. If you are a small business, using taxonomy to tag content could mean better governance of how things are described in your company, as well as help build the social fabric of your organization.
For example, say that you require SharePoint users to enter certain information about files they upload to the document library. They have to enter the title, author, business unit, audience, and subject for each file. You can leverage tax- onomy so that when a user enters metadata in the Audience field, they can choose from keywords already in the Term Store, such as Internal or External. If the user selects Internal, additional options display to choose from, depending on whether the internal audience is for executives or managers. Under Subject, users can select from keywords, such as HR, Legal, or IT. You can also allow users to enter their own keywords to describe the subject. As you see a pattern emerging of fre- quently used keywords, it may signal you, as the SharePoint Online Administrator, to move those keywords into the main Term set. Not only that, but it may prompt
CHAPTER 8 Demystifying SharePoint Online Administration 121