Page 141 - MS Office 365 for Dummies 3rd Ed (2019)

To avoid the extra work, you can upload one document in one site, and “upload” a link to the document in the other site. To do so, follow these steps:
1. Navigatetothedocumentlibrarywhereyouwanttoaddthelinkto,click the gear icon on the top right of the page, and then select Library Settings.
2. UnderGeneralSettings,clickAdvancedSettings.
3. UnderAllowManagementofcontenttypes,selectYesandthenscroll
down and click OK.
Under Content Types, you see that Document is already listed as the default content type. This returns you to the Settings screen.
4. ClicktheAddfromexistingsitecontenttypeslinkthatappearsbelowthe Document content type.
5. OntheAddContentTypespage,selectLinktoaDocumentinthe Available Site Content Types: box.
6. ClicktheAddbuttoninthemiddletoaddtheselectedcontenttypeinto the Content types to add: box on the right.
7. ClickOK.
You are taken back to the Document Library Settings page.
Now that you’ve added Links as a content type, let’s see it in action. Exit out of the library settings view and go back to your document library. To do so, follow these steps:
1. ClicktheNewdrop-downmenuandthenselectLink.
2. OntheNewlinktoadocumentwindowthatappears,enterthe document name and the URL or just select it from the list of Recent documents.
3. ClickOK.
You are taken back to your document library.
Voila! Now you can see the link listed as if it were a real document in the library. When you update the original file, the link will always open the latest version of the file it’s linked to.
Adding an Excel template in the content type
Suppose you want to be able to create not just Word documents from your library but also Excel files. The Excel file you want to use when you create new Excel files
CHAPTER 8 Demystifying SharePoint Online Administration 125