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AnnotAting with text AnD KeYnotes 757

All keynotes within a project are tied to an external .txt file. This .txt file is the only
location where the value of the keynotes can be edited. You can modify this file at any point to
add or remove notes, and you can make the edits while the project is actively open. Figure 18.11
shows a sample of the file.

Figure 18.11
The keynote .txt file

This external file is designed to keep the annotations consistent by storing them in one
repository. Every time you add or change a note value and reload the .txt file back into the
Revit model, all of the keynotes dynamically update.
You can edit this .txt file or add one to the project at any time. You can have multiple
keynote files for various projects, but you can have only one .txt file associated with a project at
a time. You cannot assign multiple keynote files to one project model.

Managing Keynotes
A great way to ensure consistent use of notes throughout multiple projects is to create a master
keynote file for each of your various project types. This master note list can be linked to elements
and materials within your project template so that you can immediately begin inserting common
notes into any project. Because this master list will likely be quite long, project teams can make
a copy of the list and place it in their project directory. They can then safely delete the notes they
won’t be using over the course of the project, giving them fewer options to hunt through when
they need to add a keynote.
A single keynote file also gives project management a level of control over the consistency of the
notes that you won’t be able to get if you use regular text. spelling accidents or mislabeling can
happen in a project when you use regular text objects. For example, it’s easy to overlook a note
that reads CiP ConCrete on one detail and CAst-in-PLACe ConCrete in another. By placing
all the notes into one file, the project manager or project architect has better control over how the
note reads, thus ensuring consistency throughout all the sheets and details.

Because the keynote list is a separate .txt file, if you are transferring files to other offices or
clients, you may need to include the .txt file along with the RVT file. If you don’t send the

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