Page 257 - Area 10 - Relevant Document

Part 1- Administrative Manual

4.3.3.5. Coordinates with the depository banks on the status of NCA.

4.3.5. Preparation of Budget Proposals

4.3.5.1. The annual budget of the University shall be prepared in accordance with the budgetary policies
of the government and the rules and regulations prescribed by the BOR;
4.3.5.2. Budget preparation shall start at the unit level of the different operating units and colleges of
the University;
4.3.5.3. In budget preparation, focusing resources towards the agency’s major development goals must
be considered in order to ensure growth and equitable development;
4.3.5.4. Baseline budgeting approach shall continue to be used. This refers to the minimum level of
expenditures at which the University still continue to operate at the budget year’s level and
be able to perform its basic mandate and functions; and
4.3.5.5. In the budgetary process, mandatory expenditures shall have precedence over other types of
expenditures. The Deans and Directors shall prepare estimates or budgetary requirements
for their respective programs/projects together with justification and submit to the budget
th
office not later than every 20 of December.

4.3.5.5.1. For General Fund:
4.3.5.5.1.1. The Budget Office shall consolidate these estimates/budgetary requirements for
approval by the BOT. These shall then be submitted to the DBM on the date as
specified in the budget call with appropriate BOT resolution;
4.3.5.5.1.2. The DBM and CHED subsequently shall schedule a Technical Budget Hearing to take up
the necessary corrections/improvements and recommendation in the Budget Proposals
submitted;
4.3.5.5.1.3. Congress and Senate will issue additional requirements to support the year’s submitted
budget proposal on the last week of July;
4.3.5.5.1.4. The University Officials must defend the budget proposal in Congress as per schedule
set forth for the purpose; and
4.3.5.5.1.5. Pending the approval of the budget for the ensuing year, the University shall operate
based on the previous year budget as per DBM instruction.

4.3.5.5.2. Special Trust Fund (STF)
4.3.5.5.2.1. The Accounting Office shall prepare the projected income for the whole year;
4.3.5.5.2.2. The Budget Office shall consolidate the fund required of each unit and prepare an
annual comprehensive budget to be approved by the BOR;
4.3.5.5.2.3. Income from tuition fees and other necessary charges such as: matriculation fees,
graduation fees, laboratory fees, medical fees, library fees, athletic fees and other
similar fees, and the net income from auxiliary services shall be deposited in an
authorized government depository bank as special trust fund. The said fund shall be
used to augment the maintenance and other operating expenses and capital outlay fund
of the University from the General Appropriation Act (GAA). These funds may also be
used to pay authorized allowances and fringe benefits to teachers, employees, and
students. The University Board of Regents (BOR) is authorized to disburse such income
from tuition and other fees as well as those generated from the operation of auxiliary
services and land grants, instruction, research, extension and other programs/projects
of the University. Such disbursements require a special budget duly approved by the
BOR;
4.3.5.5.2.4. Fiduciary funds shall be disbursed for the purpose it is collected after removing a
reasonable administrative cost (not more than 12.5%) to shoulder the cost of collecting,
managing and disbursing of said funds;
4.3.5.5.2.5. For implementation, monthly disbursements shall be based on the actual monthly
collection of income.

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IFSU Code