Page 262 - Area 10 - Relevant Document

Part 1- Administrative Manual

4.4.2.3.3. HRMO

4.4.3. Faculty Staff Development Committee of the University
4.4.3.1. Chairman – Director for DHRD
4.4.3.2. Vice-Chairman – VP for Administration and Finance
4.4.3.3. Members:
4.4.3.3.1. Director for Administrative Affairs/ Chief Administrative officer
4.4.3.3.2. Any of the Deans of Colleges
4.4.3.3.3. HRMO

4.4.4. Hiring Procedures
4.4.4.1. The university through the Human Resource Management Office/ Section (HRMO) shall
announce vacant positions to be filled along with the qualification standards required for
each position and deadline for the submission of application and other details;
4.4.4.2. After receiving all applications, the HRMO conducts preliminary screening of applicants
based on the qualification standards for each position;
4.4.4.3. The HMRO notifies the applicants of the result of the preliminary screening and posts in the
bulletin boards the names of those who qualified for further evaluation;
4.4.4.4. The HRMO formally transmits the list of qualified applicants to the Personnel
Selection/Promotion Board (PSB) Chairman;
4.4.4.5. The PSB Chairman calls its members to deliberate on the set of criteria for each position to
be filled up, and set its internal rules of procedure for the final selection as to whether or not
an interview and/or written examination be conducted;
4.4.4.6. The PSB Chairman notifies the qualified applicants of the date of interview and/or written
examination if one is to be held;
4.4.4.7. The PSB deliberates and determines the most qualified applicants;
4.4.4.8. Within three (3) days thereafter, the Chairperson shall submit the result of their final
evaluation to the University President;
4.4.4.9. The University President chooses among the qualified applicants taking into consideration
their ranks;
4.4.4.10. The HRMO posts the comparative assessment result with the action of the President and
informs the applicants on the result of their application; and
4.4.4.11. The HRMO notifies the applicant chosen by the President for the submission and/or
completion of the pertinent documents for appointment prescribed by the Civil Service
Commission;
4.4.4.12. Preparation and issuance of appointment (signed by the University President).

4.4.5. Promotion of Non-Teaching Personnel
4.4.5.1. Promotion by filling vacant positions by the “next in rank principle”
4.4.5.1.1. The HRMO announces all vacant positions to be filled and the qualifications required for
each position;
4.4.5.1.2. The HRMO identifies, in accordance with the system of ranking positions, qualification
standards, personnel qualification index, the employees within the University who are
deemed qualified and competent for promotion, together with the incumbents of
positions who are identified as next-in-rank;
4.4.5.1.3. The HRMO shall make preliminary evaluation of the qualification of candidates and shall
submit the list of all candidates for promotion to the vacancy. Other employees who feel
they are competent and qualified but not included among the next-in-rank, may submit
to PSB for consideration and assessment;
4.4.5.1.4. The PSB Chairman notifies the applicants with the PSB scheduled activities related to
their application;
4.4.5.1.5. The PSB then evaluates the qualifications of those employees included in the
promotional line-up, determines the most competent and qualified candidate for

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IFSU Code