Page 267 - Area 10 - Relevant Document

Part 1- Administrative Manual

4.4.13.3. Grantees shall submit the following documents:
4.4.13.3.1. Foreign Training/Scholarship
4.4.13.3.2. Letter of request;
4.4.13.3.3. Acceptance by Donor Country;
4.4.13.3.4. Endorsement by the immediate supervisor;
4.4.13.3.5. Endorsement and recommendation by the FSDC;
4.4.13.3.6. Approval by the University President;
4.4.13.3.7. Scholarship Agreement;
4.4.13.3.8. Clearance from Money and Property Responsibility; and
4.4.13.3.9. Execution of Contract of the employee and IFSU through the University President.

4.4.13.4. Local Training/Scholarship:
4.4.13.4.1. Letter of request passed through channels i.e. immediate supervisor and the FSDC;
4.4.13.4.2. Letter of invitation addressed to the University President;
4.4.13.4.3. Approved itinerary of travel;
4.4.13.4.4. Certificate of completion of travel;
4.4.13.4.5. Certificate of appearance;
4.4.13.4.6. Tickets; and
4.4.13.4.7. Official receipts in case entitled to school reimbursement of expenses.

4.4.13.5. The grantee shall fulfil the requirements in the scholarships/ training agreement and submit
a report and recommendations within 60 days upon return;
4.4.13.6. Return service to the University for a specified period as stated in the contract;
4.4.13.7. Submit Transcript of Records or Certificate of Performance at the close of each official
travel, term or semester; and
4.4.13.8. All above documents should be filed in grantee’s 201 file.
4.4.13.9. Non-Teaching Staff who are given Teaching Loads/Designations:
4.4.13.10. Non-teaching staffs who are assigned teaching loads and other designations/committee
assignments during office hours shall be compensated in the form of Compensatory Time
Off (CTO);
4.4.13.11. One day Compensatory Time Off shall be credited for every six (6) hours of actual
teaching/six (6) credit units.
4.4.13.12. The Compensatory Time Off is not convertible to cash provided further that CTO credits
accumulated within a year shall be used only in the succeeding year (CSC/DBM);
4.4.13.13. Those who are requested to teach outside office hours maybe paid honorarium subject to
availability of funds;
4.4.13.14. Other assignments such as membership to institutional committees shall be granted
Compensatory Time Off with the same credit unit to that of the teaching staff as stipulated
in this official designation papers. Please refer to Faculty workload policy;

4.4.13.15. Mode of Recording the Credits:
4.4.13.15.1. Based on issuances, the employee concerned shall furnish the HRMO copies of
documents or proof of designation showing the total number of hours/units duly
authenticated by his/her immediate supervisor;
4.4.13.15.2. The HRMO personnel shall prepare a separate ledger for the entries of credit hours/units
and the equivalent Compensatory Time Off (CTO); and
4.4.13.15.3. The Compensatory Time Off (CTO) of the employee may be availed of first before the
regular leave credits.

4.4.14. Leave of Absence

4.4.14.1. In no case shall an employee go on leave without the permission/approval authority/ties;

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IFSU Code