Page 263 - Area 10 - Relevant Document

Part 1- Administrative Manual

promotion, and recommends to the President the employee who may fill up the
vacancy;
4.4.5.1.6. The University President shall assess the merits of the recommendation of the PSB and
selects the personnel deemed best qualified for the vacancy.
4.4.5.1.7. The PSB Chairperson shall post in Bulletin Boards the comparative assessment result
along with the decision of the President.

4.4.5.2. Promotion by upgrading/reclassification of position
4.4.5.2.1. The HRMO advises all persons concerned to update their records in the HRM Office at
the start of the School Year;
4.4.5.2.2. The PSB shall evaluate the credentials of the personnel concerned considering the Rules
and Procedures pertaining to the position rank upgrading/reclassification;
4.4.5.2.3. The PSB shall officially transmit the evaluated documents to the President;
4.4.5.2.4. Upgrading/reclassification shall not be more often than once a year, provided the
employees' performance is at least Very Satisfactory (VS) during the last two rating
periods; and
4.4.5.2.5. All promotional appointments including upgrading/ reclassification shall be posted
in at least 3 conspicuous places in the University to enable aggrieved parties to file
protests within 15 days from date of notice of the promotion/ upgrading/reclassification.

4.4.6. Promotion of Faculty Members

The promotion of faculty members shall follow the National Budget Circular No. 461
(NBC 461) or other pertinent issuances of the Department of Budget and Management. (Details
for said promotion system is found in the Part 2 of this university code particularly that of Sec.
1.4.6 on Faculty Promotion and Advancement in Page 58).

4.4.7. Procedure for the Preparation of Appointment

4.4.7.1. The appointee accomplishes the Personal Data Sheet (PDS) in four (4) copies. The HRMO
thoroughly reviews the documents for completeness and accuracy;
4.4.7.2. The HRMO prepares the appointment in prescribed form (Form 33, as revised in May 1990) in
four (4) copies.
4.4.7.3. HRMO prepares the Position Description Form (PDF) also in four (4) copies and shall check the
percentage of working time indicated for each of the duties listed. The form must be signed by
the employee, the immediate supervisor and the University President;
4.4.7.4. The DHRD/ HRMO shall certify that all requirements and supporting papers have been
complied with, reviewed and found to be in order. A copy of the recommendation of the
Selection/ Promotion Board duly signed by all the members shall be attached to the
appointment;
4.4.7.5. The DHRD acting as the Chairman of the PSB then certifies that the appointee has been
screened and found qualified by the Board;
4.4.7.6. The appointment papers are then forwarded to the University President for approval;
4.4.7.7. Approved appointments are transmitted to the BOR for confirmation and to the Civil Service
Commission (CSC) within prescribed periods.
4.4.7.8. No prospective appointee shall assume office unless his/her appointment is approved by the
University President;
4.4.7.9. An appointee shall be given a copy of the approved appointment which shall remain valid and
effective until disapproved by the CSC;
4.4.7.10. Other requirements and guidelines issued by the CSC and other higher bodies shall also be
observed and the necessary documents submitted when applicable.

4.4.8. Change of Status

4.4.8.1. A temporary appointee upon qualification in an appropriate civil service examination may be
issued a new appointment by change of status from temporary to permanent effective not
earlier than the date of BOT confirmation;

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IFSU Code