Page 268 - Area 10 - Relevant Document

Part 1- Administrative Manual

4.4.14.2. All kinds of leave of absence applied for and taken by an employee shall be governed by
existing CSC leave laws, rules and regulations and other pertinent issuances promulgated by
competent authorities;
4.4.14.3. Before an employee goes on leave of absence, he/she should see to it that an application for
leave has been approved by proper authorities;
4.4.14.4. If the application for leave is not more than three (3) days, it shall be approved by the
immediate supervisor concerned (Office Order No. 07-2004); and
4.4.14.5. If the application for leave is more than three (3) days, the approving authority is the
University President (Office Order No. 07-2004);
4.4.14.6. Application for vacation or sick leave for one full day or more shall be indicated on the
application form which is to be accomplished at least in duplicate;
4.4.14.7. Application for vacation leave shall be filed in advance, or whenever possible five (5) days
before going on such leave;
4.4.14.8. Application for sick leave not filed in advance exceeding five (5) days shall be accompanied
by a medical certificate;
4.4.14.9. An employee who is absent without approved leave shall not be entitled to receive his/her
salary corresponding to the period of his/her unauthorized leave of absence;
4.4.14.10. An employee who is absent without official leave (AWOL) for thirty (30) days shall be notified
in writing by the University to report and explain the circumstances behind his being AWOL
within five (5) days from receipt of notice, otherwise, he/she shall be dropped from the rolls;
4.4.14.11. An application for leave of absence, for thirty (30) calendar days or more shall be
accompanied by a clearance from money and property accountability. Said application should
be endorsed by the Vice President of Administration/Director for Administrative Services
recommending appropriate action. For faculty and staff members from satellite campuses,
application for leave of absence of more than 6 months shall have to be forwarded to the
President for approval or disapproval;
4.4.14.12. In the application for leave of absence, the employee shall clearly indicate the purpose or
reason for such leave whether it be for employment in private or other government offices,
inside or outside the country, otherwise such application shall be denied; and
4.4.14.13. Any employee who makes any misrepresentation in the application for leave shall be
subjected to disciplinary action.

4.4.15. Vacation Leave Credits

4.4.15.1. Faculty members with teaching loads and other assignments during vacation period shall be
granted Service Credit equivalent to their official time on days of actual teaching provided
they are not paid honorarium;
4.4.15.2. Faculty members who are given special assignments during the vacation period by their
immediate supervisors sanctioned by the University President are entitled to service credits
provided they are not paid honorarium;
4.4.15.3. Faculty members who report for work during term breaks, holidays, and other non-working
days as authorized by the President will also be given Service Credits provided they are not
paid honorarium;
4.4.15.4. Service credit shall be converted to vacation and sick leave using the following formula
pursuant to LOI No. 1509:
Where;
30 = No. of days in a month
X = the number of unused service credit in work days:
69 = 58 days SV + 11 days Christmas Vacation
2 = the two kinds of leave
30X + 69
__________ = No. of vacation and sick leave
2

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IFSU Code