Page 265 - Area 10 - Relevant Document

Part 1- Administrative Manual

disqualified from promotion for a period based on the penalty imposed by the appointing
authority;
4.4.9.7.5. When an employee who is entitled to promotion has a pending administrative case, the
position to which he/she is proposed shall not be filled until after the administrative case
shall have been finally decided. However, when the exigencies of the service so require,
then it shall be filled by temporary appointment to end as soon as the employee entitled
to it is exonerated;
4.4.9.7.6. To ensure objectivity in promotion, a Promotion/Selection Board (PSB) shall be established
which shall be responsible for the adoption of a formal screening procedure and
formulation of criteria for the evaluation of candidates for promotion. CSC MC3, s. 2001
(Merit Promotion Plan for regular monitoring) and;
4.4.9.7.7. An appointment, though contested, shall take effect immediately upon its issuance. If the
appointee assumes the duties of the position, the appointee is entitled to receive the
salary attached to the position. However, the appointment, together with the decision of
the University President shall be submitted to the Civil Service Commission for appropriate
action within thirty (30) days from the date of its issuance. Likewise, such an
appointment shall become ineffective in case the protest is finally resolved in favor of the
protestee, in which case he/she shall be reverted to his/her former position.

4.4.10. Protest:

4.4.10.1. Who may file a protest?
Only officers or employees who are qualified next-in-rank on the basis of the
approved System of Ranking Positions may file a protest against an appointment or a
promotion;

4.4.10.2. Form and contents of the protest
The protest shall be typewritten on legal size paper and shall have a caption. The
aggrieved party shall be called the “Protestee”. Provided that where the University President,
after evaluation, finally decides in favor of the protester, the protestee who decides to file
his/her protest shall be called the “Protester-Appellant” and the former protester, the
“Protester-Appellee”.
The protester shall identify his/her present position and the contested position by
official title, item number and the calendar year budget involved. The salary attached to the
position and the organizational unit where the position belongs shall also be indicated. The
protester shall state clearly the grounds for his/her protest and the reasons why he/she
believes he/she should be the one appointed to the contested position. Failure to file protest
within the prescribed period shall be deemed a waiver of one’s right and no protest thereafter
shall be entertained.

4.4.10.3. Procedure in filing protest
4.4.10.3.1. The aggrieved party shall file his/her protest in triplicate directly to the University
President within fifteen (15) days from the date of the notice of the issuance of an
appointment;
4.4.10.3.2. The University President shall decide the case within thirty (30) days from receipt of the
protest. He/She may refer the case to a person or group of persons to assist him/her in
evaluating the case;
4.4.10.3.3. The constituted body assigned to study the case shall, within fifteen (15) days from receipt
thereof, evaluate the reasons/grounds presented by the protester and submit in writing to
the University President its findings and recommendations. The University President shall
finally decide the protest within fifteen (15) days;
4.4.10.3.4. A copy of the final decision of the University President shall be furnished the official or
employee affected, within five (5) days from receipt by the HRMO; and

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IFSU Code