Page 270 - Area 10 - Relevant Document

Part 1- Administrative Manual

4.4.18. Resignation

A resignation letter should be submitted to the University President through channels
30 days before the effectivity of the resignation;
4.4.18.1. An employee who intends to resign shall be required to accomplish clearance from money
and property accountability before resignation is accepted; and

4.4.18.2. Other documents required are Statement of Assets and Liabilities and Fiscal's Clearance
(place of assignment/residence).

4.5. Department of General Services (DGS)

4.5.1. Office of the Director of General Services

The Office is headed by the Director of General Services. He/She takes charge in the
maintenance of the buildings and other physical structures of the University and supervises the
employees and laborers who are specifically assigned to maintain the buildings and grounds of
the University. It directly supervises the following offices: Motorpool/transportation services,
Electrical services, Water services, Carpentry services, Labor services, Landscaping and Janitorial
services.

4.5.2. General Policy on the Use of University Facilities

University facilities are dedicated to primary uses within the University. Such primary
uses, however, do not require that the facilities be exclusively reserved for those uses, and it is
therefore the University policy to make these facilities available for other uses which are
consistent with the mission and goals of the University.
In the absence of a competing primary use, the University facilities shall be available to
groups within or outside the University for purposes, which are consistent with the University
mission. The following factors shall be considered:
4.5.2.1. In no case shall any facilities of the University be used without approval by proper
Officials;
4.5.2.2. If the proposed use is appropriately sponsored by an academic department of the
University;
4.5.2.3. If the proposed use is appropriately sponsored by a student, staff, or faculty organization
which is officially recognized by the University;
4.5.2.4. If the proposed use is open to students, faculty or staff of the University;
4.5.2.5. If the proposed use does not conflict with scheduled or anticipated primary uses, nor
interfere with on-going primary uses;
4.5.2.6. The proposed use must not pose physical danger to persons or the possibility of damage to
the University facilities or equipment;
4.5.2.7. Evidence must be presented by the user of ability to pay the rates and charges for use of
University facilities and services and, where appropriate, advance payment of a portion of
the anticipated rate and charge and/or refundable damage deposits may be required;
4.5.2.8. Application for proposed non-primary uses of the University facilities should be made in
writing to the University President through the Director for General Services. Upon approval,
payment should be made to the Cashier’s Officer. Receipt of payment should be presented
to the Security Guard on Duty before the use of said facility; and
4.5.2.9. If the facility/equipment is to be used or borrowed by a non-IFSU employee, he/she has to
be guaranteed by any IFSU employee.

4.6. Department of Environment Conservation and Management (DECM)
It is headed by a Director of Environment Conservation and Management. It supervises
the implementation of climate change and waste management programs of the university. It also
takes charge of the tree planting activities of the institution.

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IFSU Code