Page 75 - Operations & Procedures Manuals

model, and year of other vehicles; date and time of accident; and overall road and weather
conditions.
• Do not discuss the accident with anyone at the scene except the police. Do not accept any
responsibility for the accident. Don’t argue with anyone.
• Provide the other party with your name, address, driver’s license number, and insurance
information.
• Vehicle Accident Report and copy of any police reports or citations must be submitted to Human
Resources and Chief Operating Officer as soon as possible. Failure to report a vehicle accident is
grounds for disciplinary action, up to and including, termination.
• Accidents involving the employee’s personal injury must be reported to Human Resources for
Worker’s Compensation purposes by submitting an Employee Injury Form immediately.
• In the case of any accident in a BGCS vehicle, driver will be sent for a drug screening within 24
hours and driver eligibility is automatically and immediately suspended until cleared by Human Resources and Senior Management. Refusal to report for drug screening is grounds for immediate termination.
• If an accompanying police report or citation indicates the accident was caused by the driver’s negligence, the employee may be subject to revocation of driving privileges or further disciplinary action, up to and including termination.
Transporting Members to and from Homes
Boys & Girls Clubs of Greater Scottsdale provides transportation at specific sites to or from members’ homes where it is deemed necessary to break down any barrier by which youth would not have access to a Club setting. The one-on-one policy applies and may require 2 staff to ride on the bus for pickups and drop-offs. See the One-on-One Policy 111.
Coordination of Transportation at the Club
• Staff are responsible for gathering children in an approved check-out area of the Club.
• Staff are responsible for looking for all members in all the areas to ensure that no one gets left
behind.
• Staff drivers must check-off each child on the transportation list.
• Staff must ensure each member scans out on the Member Tracking System.
• If a member is accidentally left behind, the staff will be required to return to pick that child up and
the staff will receive a verbal warning. If it happens a second time, the staff will receive a written
warning and the discipline process will continue.
• If a member refuses or ignores staff request to line up in designated areas and the member is left,
the staff will call the parents/guardians to pick-up the child.
Coordination of Drop-off or Pick-up at Home
• If a staff must drive members home alone, they will drop-off siblings last to ensure they are never alone with a child. Staff must adhere to the policy prohibiting one-on-one contact with members. The same practice must be used when members are being picked-up from home as well.
• They will drop-off at the closest location to the front entrance to the member’s home where they are able to watch the child walk into their home and see the parent/guardian or family member of responsible age. In instances where the front entrance is inaccessible, a family member of a responsible age must meet the vehicle in a designated location that is safe.
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