Page 4 - OneSchool Student Managed Fundraising Policy

Student-Managed Fundraising Policy

Students undertaking fundraising at the School are supported in their efforts, however, there are procedures which
must be followed.
1. The overarching requirement for student-managed fundraising is that uniform standards are not

undermined and student learning is not disrupted.
2. Students to complete and submit the OneSchool Student-Managed Fundraising Guidelines webform to
the Head of Campus for approval.
3. All brochures and flyers must include the phrase: ‘This is an approved OneSchool fundraising event’.
4. Students are not to plan or conduct fundraising events during class time without the approval of the Head
of Campus.
5. Traditionally, Year 12 students raise funds in their final year to contribute to a gift to the school by which
they will be remembered in coming years, a legacy gift. The Head of Campus, in consultation with the CA
Team, may provide some suggestions to the Year 12 Student Leaders as to how the school could benefit
from their fundraising. It is important that the legacy gift to the school is kept in context and proportion.
There is a maximum spend of $10,000 per campus at the discretion of the CA Team.
• Examples could include: an electronic scoreboard for a multi-purpose hall, outdoor furniture
setting, canteen railings & sporting surfaces such as a basketball court.
6. Students are not permitted to buy individual staff presents using any fundraising money. As always,

individual families and students are not restricted from purchasing a ‘thank you’ gift for individual staff
with money from their own pockets.
7. Fundraising Targets are limited to $50 - $100 per student, per fundraising event. This would depend on the
size of the campus i.e.; a large campus would have a limit of $50 per student and a small campus would
have a limit of $100 per student. The decision is at the discretion of the CA team and HOC.
8. Students are requested to limit approaches for sponsorship and fundraising to family and friends within
their individual campus or region.
9. Students are not to approach business owners or anyone outside of the local catchment area for
sponsorship and fundraising.
10. Collection of monies for school projects must be formally documented and promptly banked by a
representative of the school Accounts department. This is important to protect students and parents who
act in good faith collecting and managing funds in their own accounts but may be exposing themselves to
ATO taxation liability. A record of all monies collected must to be forwarded to the Campus Administrator
or Campus Trading Business Manager.
11. The records from point 8 must state the total amount collected, where the funds are held, name of bank
account and details of any expenditure incurred.
12. Student Leaders are reminded that any funds raised belong to the school and ultimate responsibility lies

with the School Board and Finance Director. Therefore expenditure of the funds must have the approval
of the School Board, Campus Administrator and the Head of Campus.
13. If an event is held at the School after hours, the Head of Campus and Campus Administrator must be made
aware and approve of the event. There must be adult supervision for activities held outside school hours.
At least one adult must be appointed to ensure the alarm is enabled and the school made secure at the
conclusion of the event. As always, students are to ensure that all rooms are left as they are found.
14. These listed items are not acceptable and are disruptive to students learning; wigs, fancy hair days,
fingernail polish, eye shading, hair dye, other forms of face paints, vivid lipsticks, slippers/footwear etc.

Student-Managed Fundraising Guidelines & Procedures Revised July 2018 Page 4 | 7