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Shredding Confidential: At the Cutting Edge

BY BARBARA FALLON Patent Pending Device to
Revolutionize Shredding Industry
When medical students think forward to careers, they usu- Now, having exceeded the standards for pro-
ally focus on actual patient care and cure rather than the tecting sensitive patient data Medi Docs has
business aspects of laundry, medical waste disposal, office entered a new era introducing a device that
equipment maintenance, medical records, billing, document promises to revolutionize the shredding indus-
privacy and storage—all of which are complex, time con- try. Currently, most offices who utilize a digital
suming and often government regulated. Experienced physi- solution to patient privacy still must take steps
cian offices know that file cabinets and antiquated storage to shred or store the original document. They
systems do not meet federal privacy requirements and typically contract with vendors who make rou-
endanger patient safety if patient histories are inadequate, tine weekly or monthly scheduled pick-ups
unreadable or unavailable. Additionally, lapses in care docu- whether there is a need or not.
mentation due to loss or theft of records can expose physi- Medi Docs has a patent pending system to
cian practices to costly, reputation-damaging litigation. save money on shredding needs with a no con-
Outsourcing these necessary functions is the route many Joshua Repensek Patent pending sensor tracks capacity tract, on-demand service.
offices pursue to ensure excellence and continuity of care “A sensor is attached to your cabinet bin which allows us to simplify the shredding
delivery. However when it comes to scanning and shredding of confidential documents, process in a cost-effective manner,” Repensek explained. “The sensor tracks the content
the assurance of patient privacy, ready access to data, customer service during scanning status and holding capacity of the shredding cabinet and sends empty space readings to
and options to securely dispose of documents once digitized are all issues to contemplate our data management system. “
when reviewing vendor options. Then shredding pickups are scheduled at your convenience based on when your box
has indicated it is full. This eliminates paying for shredding when you don’t need it or
Medi Docs Safeguarding dealing with overflow bins and documents backed up for shredding while waiting for
Medical Documents scheduled pick-ups. The sensor triggers email notifications to you with measurements to
Recognizing the niche for professional handling of confidential documents, Joshua pace the shredding bin capacity. Then through an app interface it schedules drivers
Repensek combined his entrepreneurial spirit and IT bent and founded Medi Docs, a full according to the most efficient geographic routes within 24 hours of notification. You
service medical document scanning firm specializing in the digitization of medical receive a data report to monitor usage and are only charged a $39.99 flat fee when a pick-
records to assist physicians in streamlining office administration through efficient paper- up is needed.
less workflow at low costs. Founded 10 years ago, this HIPAA compliant firm has catered When full, a Medi Docs technician will come pick up your materials for shredding and
to the medical industry health information space to safeguard medical documents and issue the AAA Document of Destruction. The sensor is installed by a certified Medi Docs
provide quality control through scanning, shredding and storage expertise offering a dig- technician to a pry-proof shredding bin. It works on a cellular connection so there is no
ital solution to the South Florida market. danger of breach with any WIFI network.
Medi Docs provides 5 Star customer service including: file pick up and inventory, with Based on initial utilization, clients have realized up to 25% savings annually, according
removal of staples, paper clips, binding or sticky notes. The scanning process begins at to Repensek. If offices are grandfathered into major volume discounts with vendors,
their secure site using Canon production grade equipment featuring ultrasonic multi- Medi Docs will match pricing.
feed detection, auto page de-skew (corrects the page orientation when scanned at an Medi Docs’ South Florida location provides flexibility and responsiveness that many
angle), blank page removal and auto image enhancement. Sensitive documents are then national companies cannot without surcharges. They understand the local market
processed with OCR (Optical Character Recognition) an invisible layer of text making dynamic and provide a secure, courteous, professional and personal approach, while sup-
PDFs searchable. This process also corrects orientation of pages that may have been porting the local economy and ensuring that all shredding is recycled to minimize envi-
scanned sideways. Files are then organized into a folder tree, loaded into a flash drive and ronmental impact.
returned to your office. For an immediate Medi Docs consultation or quote, call 800-633-3650.

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South Florida Hospital News southfloridahospitalnews.com August 2017 15