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Application Procedure
Potential researchers from various colleges andcampusesof the universityare invited to submit aone-page
researchconceptnotepresentingbrieflythestatementoftopic/problem,aimsandsignificanceoftheresearchproject,
necessary background information, expected outcomes and benefits, and scope and limitations. Short-listed
applicantswill beaskedto submitan8-10pagefully developedresearchproposal.

ProjectManagement
TheUniversityandCampusResearchdepartmentwill serveastheprojectmanagementoffice. Flowchartof
procedures,activities andschedulesaswell asmonitoring andevaluation is providedandmustbefollowed strictly.

GuidelinesonImplementingResearchProjects
a. DevelopingandExecutingLegalAgreements
Approved research proposals for funding (internally or externally) shall be subject to Memorandum
of Agreement Understanding (MOA/MOU) between the proponent and the University and/or the funding
agency, subject to approval of both parties. Uponthe completion of the MOA/MOU,anotice to proceed shall
beissuedbythe VP-RDETorthe fundingagency.
b. Designationsof ResearchPersonnel
Research designations shall be issued based on the approved research project (program, project,
study) strictly following standard research project hierarchy. For each duly approved research project,
designationsshallbeissuedbytheUniversityPresidenttoall facultymembersandresearcherstobeinvolved
in the implementation of the Project, specifying the academic workload of the involvement of each of the
faculty, e.g. as Program Leader, as Project Leader, as Study Leader, or as Project Staff. Only the highest
involvementper projectshall becredited. Whentwo are involved asco-leaders the equivalent academicload
shall be halved between them. Other hired members of the research team shall be issued designations or
contracted depending on the job specified in the approved research proposal. The designation shall specify
thedurationoftheinvolvementofeachresearcher.Likewise,thedesignationshallprovidethattheresearcher
shallbeonvacation sickleave(VSL)for the durationofthe designation.
c. Purchasingproject supplies andequipment
Purchase of project equipment, supplies and materials shall be implemented following the standard
government procedures of public bidding. The annual procurement plan shall also be required for such
purchases.
d. Programof workandbudget
The program of work and line-item budget (LIB) of the approved research project shall be strictly
implemented as programmed. Aproject implementation period may be extended only in meritorious cases
ofbecauseof force majeure.Aletter of requestfor thepurposeshallbemadeto the Presidentor the funding
agencybythe ProjectLeader.Whenthe requestis justified, the requestmaybegranted.
With respect to the LIB, transfer of funds from one line-item budget to another may be allowed as
long as the amount does not exceed 15 percent of the line item. When the needed realignment exceeds 15
percent of the line item, the project leader needs to request for realignment of funds to the VP-RDET for
internallyfundedprojects andto the fundingagencyfor externallyfunded projects. Onlyuponapprovalof the
requestshalltheallocation changebeformalized andimplemented.
e. ResearchProjectReports
TheprojectleadershallsubmitaquarterlyProgressReportin theprescribedformat. Thereportshall
bethe basisof monitoring andevaluation of the progressof projectimplementation.Theprogressof project