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CHAPTER 4

PREPARING TELECONFERENCE

1. If you might be responsible for the following duties when getting ready for a

teleconference:
1. Reserve the conference room and any equipment that will be required.

2. Inform the attendees of the meeting's date, time, duration, and goal. Provide a
phone number and the name of someone to get in touch with in case of technical

difficulties.
3. Get all relevant materials ready and distribute them well in advance of the

meeting.

4. Ahead of the meeting, draft and disseminate an agenda.
5. To facilitate the sharing of papers during the conference, the space might be

furnished with PCs, an iPad, or other devices. Verify that these systems are
functioning correctly.

6. Make arrangements for a technician or coordinator to be present during the

conference, if their services are required.

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