Page 85 - Handout of Rreport Writting

Faculty of Engineering

- “I look forward to hearing from you soon.” (If you’re waiting for a reply)

- “I will follow up with you next week to discuss this further.” (If you’re taking the

initiative)
• Step 9: Include the Signature of the Authority

Just like a handshake finalizes a deal, your signature on a formal letter shows it’s legit and comes

from you. Here’s how to sign off properly:

1. Type your name: Leave a few lines below the closing (e.g., Sincerely, Respectfully). Type

your full name, the one that holds the authority to write the letter.

2. Title and Affiliation (Optional): Under your typed name, you can optionally add your title

and affiliation (e.g., John Smith, Manager, ABC Company). This clarifies who you are and
your position.

3. Signature Line (for printed copies): If you’re printing the letter, leave another line below

your typed name for your handwritten signature. This personalizes the document.

4. E-signature (for digital copies): For electronic letters, some word processing programs
allow you to insert an electronic signature. This works well too.

4.3.2.3 Difference Between Memorandum and Letter

Many students and workers think both are the same. But a letter and memorandum are different
in use, style, and format. Let’s understand these clearly.

https://www.saskoer.ca/rcm200/chapter/memos-and-letters/

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