Page 83 - Handout of Rreport Writting

Faculty of Engineering

If the recipient doesn’t know you, include a brief introduction in the first sentence or two.

3. Keep it Concise:

Aim for one or two sentences in your introduction. The focus should be on clarity and providing

the essential information
• Step 7. Add Body of the Formal Letter

Figure 32 A visual comparison showcasing the Dos and Don'ts of writing an effective cover letter.

Now that you’ve greeted the recipient, it’s time to get down to business! The body of your letter

is where you explain your purpose for writing formal letter. Here’s how to write a clear and concise

body:

1. Provide Supporting Information:

• Once you’ve stated your purpose, elaborate on your points.

• If you’re applying for a job, this is where you’d highlight your relevant skills and

experience.

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