Page 2 - AYO Governance Manual Draft

CONTENTS

INTRODUCTION ..................................................................................................................... 4

LEGAL DESCRIPTIONS ............................................................................................................ 5
RULES OF SOCIETY ....................................................................................................................... 5

CERTIFICATE OF INCORPORATION .............................................................................................. 11
CHARITIES CERTIFICATE OF REGISTRATION ................................................................................. 12

IRD TAX EXEMPTION CERTIFICATE .............................................................................................. 12

STRATEGIC PLAN ................................................................................................................. 13
Mission ........................................................................................................................................................ 13
Sustainable Funding - Six Key Income Streams For AYO ............................................................................... 14
Long Term Plan ............................................................................................................................................ 14

EXECUTIVE COMMITTEE ...................................................................................................... 15
ORGANISATION POLICY ............................................................................................................. 15
Executive Committee Composition .............................................................................................................. 15
Executive Committee Member Competencies ............................................................................................. 15
Term of Office ............................................................................................................................................. 15
Meetings ..................................................................................................................................................... 15
Expectations re Members ............................................................................................................................ 15
Conflict of Interest ....................................................................................................................................... 16
Confidentiality ............................................................................................................................................. 16
Sub-Committees of the Executive Committee.............................................................................................. 16
Annual Plan and Budget .............................................................................................................................. 16
Legal Reporting Requirements ..................................................................................................................... 16
Delegated Authorities .................................................................................................................................. 17
Annual General Meeting (AGM) .................................................................................................................. 18
Executive Committee Member Competencies ............................................................................................. 18
Executive Committee Member Self-Assessment .......................................................................................... 19
GIFTS POLICY ............................................................................................................................. 21
RELATED PARTIES TRANSACTIONS POLICY .................................................................................. 22

THEFT OR FRAUD ....................................................................................................................... 23
COMMUNICATIONS POLICY ....................................................................................................... 24

FINANCE and FUNDRAISING ................................................................................................ 25

FINANCIAL POLICY ..................................................................................................................... 25
Cash Received ............................................................................................................................................. 26
Payment of Invoices .................................................................................................................................... 26
Reimbursement of Expenses ....................................................................................................................... 26
Honoraria .................................................................................................................................................... 26
Fixed Asset Acquisitions and Disposals ........................................................................................................ 27
Investments ................................................................................................................................................. 27
Banking Arrangements ................................................................................................................................ 28
Record-Keeping ........................................................................................................................................... 28
Reporting and Financial Statements ............................................................................................................ 28