Page 7 - AYO Governance Manual Draft

11. MEMBERSHIP OF THE COMMITTEE

a. The Committee will comprise the following persons:

i. up to seven members of the Society (“Members”); and

ii. up to six additional Playing Members (“Player Representatives”); and

iii. the Music Director.

b. All Members and Player Representatives will be elected at the Annual General
Meeting. Nominations for membership must be submitted to the Secretary by 5pm
on the day before the Annual General Meeting.

c. Each Committee member will have one vote.

d. The Committee may appoint a member of the Society to the Committee in order to
fill any casual vacancy which may occur between Annual General Meetings.

e. The Committee may co-opt any person as a member of the Committee, although
that person will have no voting rights.

12. TERM OF OFFICE ON COMMITTEE

a. Members and Player Representatives will hold office until the Annual General
Meeting following his or her appointment (when the member will be eligible for re-
election).

b. The Chairperson, Secretary, and Treasurer will hold office until the first meeting of
the Committee following an Annual General Meeting (when the member will be
eligible for re-appointment if re-elected to the Committee).

c. The term of any Committee member will end on the date that he or she:

i. delivers a written notice of resignation from the Committee to the Secretary;

ii. ceases to be a member of the Society;

iii. is removed from the Committee by resolution of the Society to that effect.

d. If any Committee member is absent from three consecutive Committee meetings
without submitting apologies to the Secretary, the President may declare that
person’s position to be vacant.

13. CONDUCT OF COMMITTEE

a. The Committee will appoint its own Chairperson by Special Resolution.

b. The Committee will appoint one of its number as Secretary of the Society, who will
carry out all secretarial functions and duties of the Society and be responsible for
maintaining a register of members.

c. The Committee will appoint one of its number as Treasurer of the Society, who will
be responsible for the management of the funds of the Society in accordance with
these Rules and the directions of the Committee.

d. The Committee may meet, adjourn and otherwise regulate its meetings and
procedures for conducting its business as it thinks fit.

e. The Chairperson or Secretary may call a meeting at any time. The Chairperson will
call a meeting upon the request of any four members of the Committee.

f. Reasonable notice of every meeting will be given to all members of the Committee.

g. Four members of the Committee shall form a quorum.