Page 8 - AYO Governance Manual Draft

h. Resolutions of the Committee will be passed by a majority, unless a Special
Resolution (requiring 75% support) is required by these Rules.

i. The Committee may delegate any of its powers, authorities and discretions to a sub-
committee as determined by the Committee. Any sub-committee so delegated will
conform to any directions of the Committee. The Committee may dissolve,
reconstitute and reform any of its sub-committees.

14. DISPUTE RESOLUTION

a. If a member has a concern or problem regarding a Committee member, that member
must approach the Chairperson for advice and/or assistance to resolve the concern
or problem in an informal way before submitting a complaint. If the problem or
concern relates to the Chairperson, the member may approach the President.

b. Any member may submit a complaint against a Committee member in writing to the
Chairperson, or in the case of a complaint against the Chairperson to the President,
who must investigate the complaint and, if required, decide on a way to resolve it
fairly and in a timely manner. If the member is dissatisfied with the outcome of the
Chairperson’s investigation, the member may, with the consent of the Committee,
appeal to the President.

c. The President may ask the Secretary to call a meeting of the Committee for the sole
purpose of resolving a complaint against the Chairperson. The President will chair
that meeting and will have one vote.

d. The Committee may adopt procedures for dealing with any other complaints.

15. MEETINGS OF THE SOCIETY

a. The following provisions apply to all meetings of the Society (“Meeting”).

i. Written notice of a general Meeting must be given to all members at least 7
days in advance, stating the time and place of the meeting and the items of
business.

ii. The quorum at Meetings shall be 15 members of the Society.

iii. The mode of voting at meetings will be by show of hands and by majority vote
except where these Rules require otherwise. A poll will be conducted if 10%
of members present and entitled to vote request it.

iv. Only Playing Members, Subscribing Members and members of the
Committee are entitled to vote at a Meeting. Each member present will have
one vote.

v. The Chairperson of the Meeting will be the President of the Society, or in his
or her absence, a Vice-President or any member of the Committee appointed
by the Meeting.

b. A Special General Meeting:

i. may be called by the Committee at any time to deal with any matter not dealt
with at an Annual General Meeting or as the Committee determines.

ii. must be called by the Committee within 1 month after receiving a written
request signed by at least 20 members of the Society and stating the
business to be discussed at the Meeting.