Page 36 - AYO Governance Manual Draft

Table 6.
TEMPLATE AUDITION LETTERS
Template Acceptance Letter

Dear musician,

Thank you for applying and auditioning for membership of the Auckland Youth Orchestra. I am
delighted to confirm that you have been selected for the [year] season.
Please find attached the following documents:

 Proposed [year] rehearsal and tour schedules
 A player contact list
 Memorandum of Understanding and AYO Player Handbook

Another email will be sent later with pdf copies of your allocated parts.
Please print off and sign the attached Memorandum of Understanding and email It back to us by
Monday [date]:

What to do now
Read the rehearsal and tour schedule and schedule all dates into your calendar.
Read the Memorandum of Understanding and the AYO Player Handbook
Read, sign, scan and email the Memorandum of Understanding back to us
Print off and practise your parts before the first rehearsal on [date].

Questions should be directed to one of the following:
For musical matters: (MD name J: [email/phone J
For administration matters (audition coordinator) [email/phone J
For general queries [name] [email/phone]

Players' Representatives for [year] were elected at the Annual General Meeting on [insert date]. They
are:
[Name] (Instrument) [Email]
[Name] (Instrument) [Email]
[Name] (Instrument) [Email]

Thank you once again for joining AYO, and congratulations on your selection. I look forward to working with
you all this year.

Slncerely,
[Name)
Music Director/Audition Coordinator
_____________________________________________________________________________________

Template Unsuccessful Applicant Letter
Dear [insert name],

Thank you for applying and auditioning for membership of the Auckland Youth Orchestra.
Unfortunately, I am not able to offer you a position in the orchestra for the 2010 season.

We have kept your contact details on file and will let you know about further opportunities to play
with us.

Sincerely,

[Name]
Music Director/Audition Coordinator