Page 15 - The Edge - BTS 2021

State Auditors Are There to Help with
Procurement Rules and Regulations Benson Systems is a provider of Life Safety, Security, Low
Benson Systems is a provider of Life Safety, Security, Low
CONTINUED FROM PAGE 12 Voltage Building Technologies, and HVAC systems, offering
Voltage Building Technologies, and HVAC systems, offering
Benson Systems is a provider of Life Safety, Security, Low
a complete suite of services including Design, Installation,
a complete suite of services including Design, Installation,
purchasing for only valid public purposes Voltage Building Technologies, and HVAC systems, offering
Support, and Maintenance.
Benson Systems is a provider of Life Safety, Security, Low
Support, and Maintenance.
and retaining receipts or documentation for a complete suite of services including Design, Installation,
purchases. In addition, remind cardholders they Support, and Maintenance.
Voltage Building Technologies, and HVAC systems, offering
may be liable for purchases, Smith said. Set
appropriate limits for charge cards, track their
possession and security, conduct training based
a complete suite of services including Design, Installation,
on use and level of authority and maintain card
user agreements.
Support, and Maintenance.
Gustafson talked about transaction controls.
Supporting documentation includes invoices,
packing slips and receiving reports. “Employees
should submit all supporting documentation at
least monthly,” Gustafson said. “Vendor receipts
sent electronically are acceptable.”

She said examples of supporting documentation
include purchase requisitions and purchase
orders; invoices, packing slips and receiving
Security &
reports; receipts for point-of-sale transactions; Life Safety Low Voltage Mechanical,
Security &
Mechanical,
Life Safety
& Fire
Electrical,
& Fire
Electrical,
claims for travel expenditures; vehicle license Suppression Low Voltage Plumbing, Ducts
Mechanical,
Life Safety
Security &
Suppression
Plumbing, Ducts
& Fire
Electrical,
number or odometer readings and transaction Suppression Low Voltage Plumbing, Ducts
logs, which can help reconcile supporting
documents. The Benefits Partner of Choice
More than 4,000* school districts prefer our industry-
Make sure your district has a sound payment The Benefits Partner of Choice
process to avoid penalties or late fees, leading benefits education and enrollment support.
American Fidelity can work alongside your current
Gustafson said. The balance should be paid in More than 4,000* school districts prefer our industry-
leading benefits education and enrollment support.
full monthly. The process should include card Health Trust or Broker to help with:
American Fidelity can work alongside your current
• Comprehensive benefits planning
user reconciliation, with support attached and Health Trust or Broker to help with:
submitted timely, and review online transactions • Guided one-on-one benefit reviews (virtual or
• Comprehensive benefits planning
in-person)
during the billing cycle. • Guided one-on-one benefit reviews (virtual or
• Ongoing employee benefits education
in-person)
• Ongoing employee benefits education
“Research and resolve all invalid or unauthorized We’re partnering with school districts in your region. We
charges that are disputed, but pay before the can work with you too. americanfidelity.com/arizona
We’re partnering with school districts in your region. We
dispute or you will get late fees,” Gustafson can work with you too. americanfidelity.com/arizona
said. “Card purchases can be risky.”
Among the possible red flags she urged AASBO
members to be on the lookout for charges for
meals already reimbursed, transactions of a Arizona Branch Office
personal nature, like groceries or clothing, and 800-616-3576 • americanfidelity.com
Arizona Branch Office
purchases during non-work hours. * American Fidelity internal data, data as of 7/31/20.
800-616-3576 • americanfidelity.com
Excessive fuel purchases could be because a * American Fidelity internal data, data as of 7/31/20.
CONTINUED ON PAGE 17 SB-33181-0321 American Fidelity Assurance Company
SB-33181-0321 American Fidelity Assurance Company
15
Life Safety Security & Mechanical,

& Fire Low Voltage Electrical,

Suppression Plumbing, Ducts